Any vacancy occurring on the City Council, Budget Committee, Planning Commission, or other city commissions or committees shall be filled as follows.
(A) Advisory commissions or committees.
(1) When vacancies occur in one of the city commissions or committees, the City Recorder shall inform the news media of the vacancies and invite all interested, qualified candidates to file an application form supplied by the city (see § 31.07 of this subchapter). The City Council may establish a closing date when applications must be filed with the City Recorder.
(2) Candidates for appointment to city commissions or committees shall be interviewed by the City Council as soon as practical after the closing date for applications. Interviews shall be scheduled at a City Council meeting and the City Council shall make its selection to fill the vacancy during the same meeting. When there is more than one applicant for a single position, and not all applicants are available for interview at the same meeting, the City Council shall make its selection at the next regularly scheduled City Council meeting after all interviews have been conducted. In making the selection, each Councilor shall vote by identified written ballot for one person from the nominees. The majority of votes cast will select the candidate to fill the office. In the event that no candidate receives a majority of votes cast, the voting will continue until there is a majority. In the event of three non-conclusive rounds of voting without a candidate receiving a majority of votes cast, the City Council may either continue with the voting or reopen the process.
(B) City Council.
(1) When a City Council position becomes vacant, the City Recorder shall inform the news media of the vacancy and invite applications to be filed by all interested, qualified candidates. City Council candidates shall be required to fill out a city application form (see § 31.07 of this subchapter) and file a resume setting forth their background and a statement of reasons why they desire to be considered for appointment to fill the vacancy. The City Council shall establish a date when all applications must be filed with the City Recorder. The filing of an application from any person eligible for City Council shall be considered as placing that person for consideration.
(2) After the filing date for a vacated City Council position, the City Council shall direct the City Recorder to set a time for interviews with the candidates.
(3) When the City Council is satisfied that it has concluded the process of reviewing the qualification of nominees, the Mayor shall declare the nominations closed. Interviews shall take place with all eligible candidates and selection shall be determined by a process in which each Councilor votes by identified written ballot for one person from the nominees. The majority of votes cast will select the candidate to fill the office. In the event that no candidate receives a majority of votes cast, the voting will continue until there is a majority. In the event of three non-conclusive rounds of voting without a candidate receiving a majority of votes cast, the City Council may either continue with the voting or reopen the process.
(Res. 322, passed 7-2-2003)