(A) Regular City Council meetings. The City Council shall meet at 7:00 p.m. on the first and third Tuesdays of each month in the city hall Council chambers or at any place that the City Council may direct. On recognized city holidays which fall on Tuesdays, the City Council shall determine the date, time, and place of that meeting.
(B) Special City Council meetings. The Mayor, or in the Mayor’s absence, the President of the City Council may call a special meeting of the City Council. Three Councilors may also call a special meeting by filing a request with the City Recorder. Notice of a special meeting shall be given to each member of the City Council at least 24 hours in advance of the meeting. Notice may be given in writing, in person, by telephone or by electronic communication. No business other than that for which a special meeting is called can be transacted at a special meeting.
(C) Executive sessions. An executive session (a meeting closed to the public) may be held in accordance with the Oregon Public Meetings Law, being O.R.S. 192.610 to 192.690. The presiding officer may call any regular, special, or emergency meeting into executive session by citing the specific provision of O.R.S. 192.660 which authorizes the session. Executive sessions may also be separately scheduled pursuant to the requirements for special meetings.
(1) Attendance at executive sessions. The presiding officer shall determine which persons other than the City Council shall attend an executive session.
(2) Media attendance. Representatives of the news media shall be allowed to attend executive sessions except those called pursuant to O.R.S. 192.660(2)(d) (deliberations with persons designated to carry on labor negotiations). The presiding officer shall instruct any media representatives present not to disclose the substance of any discussion during executive session.
(3) Final decision prohibited. No final decision shall be made in executive session. To make a final decision, the presiding officer shall either call the meeting into open session or place the decision on the agenda of a future open session.
(D) Workshop meetings. Workshop meetings may be scheduled as necessary by consensus of the Council. Workshop meetings are informal sessions to review upcoming issues, receive special reports, conduct goal setting sessions, and for special training purposes.
(Res. 322, passed 7-2-2003)