(A) As the city’s purchasing manager, the City Recorder delegates purchasing authorities for the city as follows.
Type of Purchase1 |
Total Purchase Amount | Process | PO Required ? | Signing Authority | Documentation Required |
Type of Purchase1 |
Total Purchase Amount | Process | PO Required ? | Signing Authority | Documentation Required |
Goods and services | $0 to $500 | Direct purchase (§ 34.55) | No | Employee | None |
$501 to $999 | Direct purchase (§ 34.55) | No | Department head | None | |
$1,000 to $4,999 | Small procurements (§ 34.55) | Yes | Department head | Basis of selection and/or documentation of verbal quotes | |
$5,000 to $9,999 | Small procurements (§ 34.55) | Yes | City Recorder | Basis of selection and/or documentation of verbal quotes | |
$10,000 to $149,999 | Intermediate procurements (§ 34.55) | Yes | City Council | Written quotes | |
$150,000 and above | Large procurements (§ 34.55) | Yes | City Council | Formal solicitation documents | |
Professional services (A/E, land surveying, and related services) | $0 to $99,999 | Direct appointment (§ 34.56) | Yes | Department head ($0 to $4,999) City Recorder ($5,000 to $10,000) City Council (greater than $10,000) | Basis of selection and/or documentation of verbal quotes |
$100,000 to $249,999 | Informal solicitation (§ 34.56) | Yes | City Council | Written quotes | |
$250,000 and above | Formal solicitation (§ 34.56) | Yes | City Council | Formal solicitation documents | |
Public improvements | $0 to $49,999 | Direct selection (§ 34.57) | Yes | Department head ($0 to $4,999) City Recorder ($5,000 to $10,000) City Council (greater than $10,000) | Basis of selection and/or documentation of verbal quotes |
$50,000 to $99,999 | Informal solicitation (§ 34.57) | Yes | City Council | Written quotes | |
$100,000 and above | Formal solicitation (§ 34.57) | Yes | City Council | Formal solicitation documents | |
1 These processes represented within this table are considered standard procurement types. Other procurement processes exist where there is an allowable exception to competitive bidding rules. These processes are described in detail here. | |||||
(B) (1) The public contracting and purchasing ordinance states “the price of an item shall be inclusive of all necessary components to make the item functional.”
(2) This prohibits breaking a purchase into “component units” (such as, separating hoses from a power washer to get the price below the purchasing limit).
(Ord. 329-21, passed 8-3-2021)