Council has adopted this chapter, pursuant to Ohio R.C. 121.22(F), for the purposes of establishing a reasonable method for any person to determine the time and place of all regularly scheduled meetings and the time, place and purpose of all special meetings; making provisions for giving advance notice of special meetings to the news media that have requested notification; and making provisions for persons to request and obtain reasonable advance notification of all meetings at which any specific type of public business is to be discussed. This chapter applies to each Municipal body, as defined in Section 105.02, of this Municipality, and are in addition to any applicable legal requirements as to notices to members of a Municipal body or to others in connection with specific meetings or specific subject matters.
(Ord. 1359. Passed 5-3-82.)
For the purpose of this chapter the following definitions shall apply unless the context clearly indicates or requires a different meaning.
(a) “Clerk” means the Clerk of Council.
(b) “Day” means a calendar day.
(c) “Meeting” means any prearranged discussion of the public business of the Municipal body by a majority of the members of the Municipal body.
(d) “Municipal body” means each of the following:
(1) Council;
(2) Planning Commission;
(3) Board of Zoning Appeals;
(4) Park Board; and
(5) Committees of the above Municipal bodies comprised of members of such bodies, if the committees are comprised of a majority of the members of the main Municipal body, or are decision-making committees.
(e) “Oral notification” means notification given orally either in person or by telephone, directly to the person for whom such notification is intended, or by leaving an oral message for such person at the address, or if by telephone at the telephone number, of such person as shown on the records kept by the Clerk under the provisions of this chapter.
(f) “Post” means to post in an area accessible to the public during the usual business hours at the Office of the Clerk and at the following locations:
(1) Office of The Delta Atlas, 212 Main Street, Delta, Ohio; and
(2) Delta Post Office, 400 Main Street, Delta, Ohio.
(g) “Published” means published once in a newspaper having a general circulation in the Municipality, as defined in Ohio R.C. 7.12, except that no portion of such newspaper need be printed in the Municipality. If at the time of any such publication there is no such newspaper of general circulation, then publication shall be in a newspaper then determined by the Clerk to have the largest circulation in the Municipality.
(h) “Special meeting” means a meeting which is neither a regular meeting nor an adjournment of a regular or special meeting to another time or day, to consider items specifically stated on the original agenda of that regular or special meeting.
(i) “Written notification” means a notification in writing, mailed, telegraphed, or delivered to the address of the person for whom such notification is intended as shown on the records kept by the Clerk under the provisions of this chapter, or in any way delivered to such person. If mailed, such notification shall be mailed by first-class mail, deposited in a U.S. Postal Service mailbox no later than the second day preceding the day of the meeting to which such notification refers, provided that at least one regular mail delivery day falls between the day of mailing and the day of such meeting.
(Ord. 1359. Passed 5-3-82.)
(a) The Clerk shall post a statement of the time and place of regular meetings of each Municipal body for each calendar year not later than the second day preceding the day of the first regular meeting (other than the organizational meeting) of the calendar year of that Municipal body. The Clerk shall check at reasonable intervals to ensure that such statement remains so posted during the calendar year. If at any time during the calendar year the time or place of regular meetings, or of any regular meeting, is changed on a permanent or temporary basis, a statement of the time and place of the changed regular meetings shall be so posted by the Clerk at least twenty-four hours before the time of the first changed regular meeting.
(b) The Clerk shall post a statement of the time and place of any organizational meeting of a Municipal body at least twenty-four hours before the time of the organizational meeting.
(c) Upon the adjournment of any regular or special meeting to another day, the Clerk shall promptly post notice of the time, place and purpose of the adjourned meeting.
(Ord. 1359. Passed 5-3-82.)
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