(A) Pursuant to I.C. 36-5-4-12A, B, C and D, the Town Council does now hereby specifically authorize the payment of certain claims in advance of Council allowance by the adoption of this section so that monies may be disbursed pursuant to I.C. 36-5-4-12 for lawful town purposes.
(B) The Town Council hereby ordains that claims that may be paid in advance are limited to the following types of claims:
(1) Claims for the disbursement of money for property or services purchased or leased from the United States government or an agency or political subdivision of the United States government;
(2) Monies to be disbursed for the purchase of payment of license fees or permit fees for the town and/or the utility systems of the town;
(3) Monies to be disbursed for the payment of claims for insurance premiums for the town or the utility systems of the town;
(4) Monies to be disbursed for utility payments and/or utility connection charges for the town;
(5) Monies to be disbursed for the payment of claims for federal grant programs upon the following conditions:
(a) Advance funding under a federal grant program is not prohibited; and
(b) Any party contracting with the town, under a federal grant program, has provided sufficient security to the town for the amount advanced to the contracting party should the federal grant not be awarded to the town.
(6) Monies to be expended for grants of state funds authorized by statute;
(7) Monies to be expended for claims for the payment of maintenance agreements or service agreements upon property or equipment owned by the town;
(8) Monies to be expended for claims for the payment of lease agreements or rental agreements for property used by the town or its utility systems;
(9) Monies to be expended for claims for payment of the principal and/or interest payments on bonds owed by the town or its utility systems;
(10) Monies to be expended for claims for payroll for services provided by employees to the town;
(11) Monies to be expended for claims to pay state, federal or county taxes of any nature owned by the town;
(12) Monies to be expended for charge card payments to avoid late fees;
(13) Refunds due on water deposit accounts and overpayments.
(14) Refunds due on rental property deposits or cancellations; and
(15) Invoices that offer a discount for early payment.
(C) It is hereby required that, prior to the Clerk- Treasurer paying any claim in advance, listed above, that the claim be supported by a fully itemized claim form prior to the issuance and drafting of any check from the funds of the town for the payment of the claims.
(D) The Town Council shall review and formally allow the claim at the next regular or special meeting of the Town Council, following the pre-approved payment of the expenses listed herein.
(Ord. 9-1992, passed 8-3-92; Am. Ord. 4-2008, passed 3-17-08)