(A) Application.
(1) Minutes of all regular and special meetings of the City Council or Oversight Committees shall be recorded. Such minutes shall be maintained in the office of the City Clerk. The minutes shall reflect:
(a) The date, time and place of the meeting;
(b) The members recorded as either present or absent;
(c) A general description of all matters proposed, discussed or decided;
(d) Record of any votes taken; and
(e) Time of adjournment.
(2) An Alderman may request, through the presiding officer, the privilege of having his or her comments or written statement entered into the minutes concerning any resolution or ordinance pending before the Council provided that the Clerk shall abstract such verbal comments and further provided that any such written comments be placed in the agenda packet prior to the meeting.
(B) Approval of minutes of all but closed meetings shall be considered at the next regular Council or Oversight Committee meeting. The City Clerk shall transcribe and reduce to typewritten form the minutes of each meeting of the City Council and Oversight Committees, and shall certify their correctness. A copy of the minutes shall be distributed to each member of the City Council. Prior to approval, any member may, through the presiding officer, request the privilege of amending or correcting the minutes to speak the truth. If objection is made by any member to such amendment or correction, a majority vote of the Council shall be necessary for adoption of the correction or amendment. On motion duly made, seconded, and carried by a majority vote, the minutes as published or as amended by the Council may be adopted and a reading of the verbatim minutes of the last meeting shall be waived. Such minutes may be revised by the Clerk to correct spelling, numbering and other such technical defects.
(C) Closed meetings. Minutes of closed meetings shall be reviewed every six months by the City Council in Closed Session and shall be made available to the public only after the Council determines that it is no longer necessary to protect the public interest or the privacy of the individual, in accordance with the Illinois State Statutes pertaining to the Open Meetings Act.
(Ord. 7483, passed 8-21-90; Am. Ord. 8642, passed 3-3-09)