(A) As a general rule, the Clerk-Treasurer should be notified of any purchase.
(B) For equipment, supplies or other necessary items under $100, employees should inform the Clerk-Treasurer or any Town Council member.
(C) Any purchase over $500 must have a purchase order completed and signed prior to the purchase. Additionally, for purchases of equipment valued from $500 to $1,500, the following requirements must be satisfied:
(1) Certification by the Clerk-Treasurer that money is appropriated in departmental budgets for said equipment;
(2) If the purchase requires a transfer of funds, the item cannot be purchased until the Town Council approves a resolution to transfer appropriate monies; and
(3) Recommendation and approval from Town Council.
(D) Any purchase of equipment exceeding $1,500 must satisfy the following requirements:
(1) Certification by the Clerk-Treasurer that money is appropriated for such a request;
(2) If a transfer of funds is required, the item cannot be purchased until the Town Council approves a resolution to transfer appropriate monies;
(3) Recommendations of department head and approval of Town Council;
(4) Whenever possible, at least two price quotes should be on file;
(5) Approval of Town Council;
(6) Purchase order completed and signed; and
(7) Any purchase exceeding $25,000 must follow competitive bidding procedures as set forth in I.C. 5-22.
(E) In the event of an emergency (where equipment cost exceed $1,500) an attempt should be made to contact at least: three Town Council members. If it is impossible to contact Council members, equipment and/or supplies may be purchased on approval of a Town Council member or certification of Clerk-Treasurer.
(Res. 88-3, passed 1-18-1988; Ord. 95-17, passed 10-16-1995)