A. Generally:
1. Proper conduct is required of all participants and guests using County facilities. No smoking or drug use is allowed. Alcohol beverages are not allowed. County facilities shall not be used for commercial purposes, such as selling products or charging entrance fees.
2. Time for preparation and cleanup must be scheduled as part of the time reserved for meetings and activities.
3. Preparation, setup and cleanup are the responsibility of the party reserving the facility.
4. Meetings and activities must be conducted in a manner to avoid any damage to the buildings and its furnishings. Users will be billed for actual labor and material costs of damages.
5. Participants and guests are to remain in the area of the building that has been reserved for the meeting activity. Playing in halls, restrooms or other unreserved areas by children is prohibited. The party reserving the facility is responsible for the conduct of all participants and guests.
6. Meetings and activities shall end on time. Sufficient time shall be given for cleanup within the scheduled time for the reservation so that back to back events may be scheduled.
7. Lights should be turned off in the scheduled room at the conclusion of the activity.
8. Pets or animals are not allowed in the buildings.
B. Supervision Of Children: Children attending meetings or activities in County facilities must be supervised at all times by adults. If children are unwilling to be supervised, they shall be invited to leave or be referred to security. Children shall not be allowed to play in halls or restrooms. Children shall not be left unattended in the parking lots, on the grounds or in other unreserved areas during meetings or activities.
C. Tables And Chairs: The County has a limited number of tables and chairs for use with meetings and activities within the building only. Arrangements for tables and chairs should be made at the time the facility is reserved. If tables or chairs are brought into the building by the user, they shall have nonmarking feet and shall be delivered to and removed from the building using the service entrances. Outside tables and chairs are not to be in the building prior to or after the time of the reservations.
D. Other Equipment: Arrangements for equipment should be made at the time of reservation for meetings and activities held in County buildings. Equipment brought into the building from the outside must be delivered and removed using service entrances. Equipment cannot be stored in the building prior to the start of the reservation time or be left after the conclusion of the reservation time.
E. Safety:
1. Applicable County safety laws and regulations are to be observed in County buildings. All users of County buildings are obligated to keep the buildings safe for building tenants, other users and the general public. Activities that jeopardize the buildings, furnishings or occupants shall not be permitted.
2. If water, drinks or food items are spilled on the floor, they shall be cleaned up immediately.
3. Hallways, stairways, exits and traffic areas are to remain free of tables, chairs, boxes and other items at all times.
F. Fire Codes:
1. County Fire Codes apply in all County buildings. Fire extinguishers are provided at strategic locations in the buildings in case of emergency. Fire extinguishers are not to be removed unless they are used to put out a fire. Fire exits are available and are clearly marked with exit signs. Emergency exits are equipped with crash hardware for immediate exit in case of emergency.
2. Portable electric heaters are not allowed in the buildings. Only one (1) electrical appliance or lighting fixture is to be used on each outlet. Extension cords, if needed, should be 3-wire variety (#14 3-wire). Care should be taken not to overload electrical circuits.
G. Emergency Procedure:
1. Should an emergency occur while the building is occupied, users should sound the alarm and alert everyone in the building. Everyone should be instructed to immediately evacuate building in an orderly manner. Panic should be avoided. The Sheriff's Office and fire authorities should be notified as soon as possible. Those who are educated in the use of fire extinguishers may attempt to contain small fires until firefighters arrive. The designated meeting place during an emergency is the parking lot of the building.
2. In an earthquake emergency, care should be taken to stay in doorways or under furniture rather than exiting the building.
H. Contracts For Outside Use: Use of County facilities, for non-County functions, requires a signed contract (14 days processing time) with the County Commission. Standard forms of contract for various types of events are available for review.
I. Insurance: Non-County users are required to purchase event insurance for their use of County facilities. Attach proof of liability insurance in the amount of one million dollars ($1,000,000.00) naming the County as additional insured. If you are unable to provide proof of insurance, the County does have a Tenant Users Insurance Program available for charge which is rated per event. (Ord. 07-10, 5-1-2007)