(a) Any news medium organization or person that desires to be given advance notification of special meetings of a Municipal body shall file with the Clerk a written request therefor.
Except in the event of an emergency requiring immediate official action as referred to in subsection (d) hereof, a special meeting shall not be held unless at least twenty-four hours' advance notice of the time, place and purposes of such special meeting is given to the news media that have requested such advance notification in accordance with subsection (b) hereof.
(b) Requests for such advance notification of special meetings shall specify the Municipal body that is the subject of such requests; the name and address of the medium; the name and address of the person to whom written notifications may be mailed, telegraphed or delivered; and at least one telephone number which the request identifies as being manned and which can be called at any hour for the purpose of giving oral notification.
Each such written request shall be accompanied by stamped, self-addressed envelopes, certified mail, return receipt requested, sufficient in number to cover the number of regular meetings during the time period covered by the request and an estimated number of special meetings. The Clerk shall notify in writing the requesting person when the supply of envelopes is running out, and if the person desires notification after such supply has run out such person must deliver to the Clerk an additional reasonable number of stamped, self-addressed envelopes, certified mail, return receipt requested, as a condition to receiving further notifications.
Any such request shall be effective for one year from the date of filing with the Clerk or until the Clerk receives written notice canceling or modifying such request, whichever is earlier. Such requests may be modified or extended only by filing a complete new request with the Clerk. A request shall not be deemed to be made unless it is complete in all respects, and such request may be conclusively relied on by the Village, the Municipal body that is the subject of such request and the Clerk.
(c) The Clerk shall give such oral notification or written notification, or both, as the Clerk determines, to all who have requested such advance notification in accordance with subsection (a) hereof, of the time, place and purposes of each special meeting, at least twenty-four hours prior to the time of such special meeting.
(d) In the event of an emergency requiring immediate official action, a special meeting may be held without giving twenty-four hours' advance notification thereof to the requesting persons and news media. The persons calling such meeting, or any one or more of such persons or the Clerk on their behalf, shall immediately give oral notification or written notification, or both, as the person or persons giving such notification determine, of the time, place and purposes of such special meeting to all who have requested such advance notification in accordance with subsection (a) hereof.
(e) Any notification provided herein to be given by the Clerk may be given by any person acting on behalf of or under the authority of the Clerk.
(f) A reasonable attempt at notification shall constitute notification in compliance with this section.
(g) To better insure compliance with this section as to notice and notification, it shall be the responsibility of the chairperson or secretary of a Municipal body, other than Council, or the person or persons calling the meetings, to timely advise the Clerk of future meetings, and of the subject matters to be discussed thereat, of such Municipal body.
(Ord. 1976-08. Passed 2-11-76.)