A. Written communications transmitted to a majority of the members of the City Council by any person in connection with a matter which is subject to discussion or consideration at a meeting of the City Council shall be delivered by the recipient Councilperson to the City Clerk who shall retain them as public records and shall otherwise treat them as written communications to the City Council.
B. Written communications addressed to the City Council and delivered to the City Clerk shall be transmitted to each City Councilperson, the City Manager, and any department director having responsibility for the subject matter of the communication. Written communications which are relevant to a matter subject to being discussed or considered at a City Council meeting shall be included as supplementary material to that agendized matter. Other written communications may be placed on the agenda, as a separate item of business under written communications, by a Councilperson, City Manager or any department director having responsibility for the subject matter of the communication.
(Ord. 1697, (part), 1995; Ord. 673, (part), 1975; Ord. 389, § 3.6, 1968)