The following procedures shall govern the award and implementation of contracts for Public Works Projects:
A. Public Works Projects within Purchasing Authority. The bidding of a Public Works Project involving an estimated expenditure within the Purchasing Authority shall comply with the informal bid procedures set forth in § 3.07.070 of this Subchapter.
B. Public Works Projects exceeding Purchasing Authority but not exceeding one hundred fifty thousand dollars ($150,000). The bidding of a Public Works Project involving an estimated expenditure exceeding the Purchasing Authority, but not exceeding one hundred fifty thousand dollars ($150,000.00), shall comply with the formal bid procedures set forth in § 3.07.075 of this Subchapter. Project plans and specifications for a Public Works Project in this category, when such project is not included in the current fiscal year adopted budget, shall be approved by City Council prior to the issuance of a notice inviting bids.
C. Public Works Projects exceeding one hundred fifty thousand dollars ($150,000). The bidding of a Public Works Project involving an estimated expenditure exceeding one hundred fifty thousand dollars ($150,000.00), shall comply with the formal bid procedures as set forth in § 3.07.075 of this Subchapter. Project plans and specifications for a Public Works Project in this category shall be approved by the City Council prior to issuance of a notice inviting bids.
D. Award of contract. Except as otherwise provided by this Subchapter:
1. The award of a contract for a Public Works Project involving an expenditure within the Purchasing Authority shall be made by the Purchasing Officer to the lowest responsive and responsible bidder.
2. The award of a contract for a Public Works Project involving an expenditure exceeding the Purchasing Authority shall be made by the City Council to the lowest responsive and responsible bidder.
E. Waiver of bidding procedures. The City Council, by four affirmative votes, may award a contract for a Public Works Project without complying with the formal bid procedures set forth in Section 3.07.075; provided, a public hearing is held on the award of the contract. Notice of the public hearing shall either be published in a newspaper of general circulation within the City or posted on the City's website, and shall be posted at City Hall and other posting locations, as determined by the Purchasing Officer, at least ten (10) days prior to the date set for the public hearing.
F. Prevailing wage and other Labor Code requirements. A contract for a Public Works Project, where the initial contract amount, or aggregate contract amount after a Change Order has been approved, exceeds twenty-five thousand dollars ($25,000) for construction work or fifteen thousand dollars ($15,000) for alteration, demolition, repair, or maintenance work, shall include a provision requiring contractor to pay prevailing wages and comply with all applicable Prevailing Wage Laws as set forth in the California Labor Code, Division 2, Part 7, Chapter 1, Articles 1-5, as amended.
G. Acceptance of work; notice of completion and release of retention. For every Public Works Project, the Public Works Director shall have the authority to accept the work performed in writing and, in his or her discretion, execute and record a Notice of Completion of the project and release the retention after 35 days but within 60 days thereafter.
(Ord. 2018-008 § 1 (part))