A. Except as otherwise provided in this Subchapter, the City may award purchase orders and contracts in any amount for professional or general services without complying with the provisions of this Subchapter; provided, the purchase order or contract shall be based upon competitive quotations, whenever practical, as determined by the City Manager.
B. For purposes of this § 3.07.065, professional services shall include, but not be limited to, services of engineers, architects, accountants, attorneys, doctors, and other professionals when the City is contracting for the skill, integrity, judgment, and/or special technical ability of the professional.
C. For purposes of this § 3.07.065, general services shall include, but not be limited to:
1. Any communication, gas, water, electric light and power service or similar utility service;
2. Insurance, postage, freight and courier service;
3. Travel/hotel accommodations, education and training expense;
4. Subscriptions and memberships;
5. Repair and maintenance service for equipment, machinery or other City-owned personal property; and
6. Repair and maintenance service for City-owned, occupied or operated real property and buildings; and
7. Rental or lease of real property or equipment and other personal property.
D. The City, in its discretion, may conduct a request for proposals ("RFP") or request for qualifications ("RFQ") process for the award of contracts for professional or general services. Awards for such contracts shall be made by the City Council based on demonstrated competence and qualifications, as set forth in the RFP/RFQ, for the types of services to be performed, at fair and reasonable prices to the City in accordance with the following provisions:
1. Budget verification. Prior to RFP/RFQ issuance, the Purchasing Officer shall confirm the requested purchase is identified in the current fiscal year adopted budget. For items not identified in the current fiscal year adopted budget, the requesting City department shall be required to receive City Council approval prior to RFP/RFQ issuance.
2. RFP/RFQ specifications. RFP/RFQ specifications shall be prepared and include the basis on which the RFP/RFQ will be evaluated, including, but not limited to, demonstrated competence, professional qualifications necessary, and satisfactory performance of services.
3. Proposal submittal and opening. The process for submittal and opening of proposals shall be stated in the RFP/RFQ. Proposals must be received prior to the deadline stated in the RFP/RFQ.
4. Protests. Except as otherwise required by applicable state or federal law, or set forth in a specific RFP/RFQ document, proposals submitted in response to an RFP or RFQ, shall not be subject to the protest procedures set forth in Section 3.07.075.G.
(Ord. 2018-008 § 1 (part))