(a) The Safety-Service Director is hereby appointed to be directly responsible for the personal information system.
(b) Any employee who initiates or otherwise contributes to any disciplinary or other punitive action against any individual who brings to the attention of appropriate authorities, the press, or any member of the public, evidence of unauthorized use of information contained in the system shall be disciplined as follows: For a first offense, not less than three days or more than ten days suspension without pay; for a second offense, not less than five days nor more than a thirty day suspension without pay; third offense, not less than a thirty days suspension without pay. All disciplinary action under this section shall be by the Mayor.
(c) Prior to obtaining any personal information, other than name and address of a person, any employee of the Municipality covered by this chapter shall first advise such person as to whether or not such person is legally required to or may refuse to supply the information requested.
(d) No employee of the Municipality shall collect any personal information from any person other than is necessary and relevant to the functions of the agency or particular department of the agency as is required for the proper functioning of the Municipality or the particular department or which is required by laws of the United States of America, the State or by administrative ruling or regulations of either the United States of America or the State.
(e) A copy of this chapter shall be given to the Mayor, Safety-Service Director, Clerk of Council, Law Director, every Department Head and each and every other person having any responsibility in the operation of the system or for the use of personal information maintained in the system.
(f) Only personal information that is necessary and relevant to the functioning of the particular department shall be collected. Such information shall be collected and such information shall be accurate, complete and timely so as to assure fairness in any determination with respect to the person on the basis of the information.
(g) Personal information no longer necessary for the proper functioning of a particular department shall be eliminated and all personal information with the system shall be kept in a safe place accessible only to authorized personnel.
(h) No personal information from the Municipal personal information system shall be released to any person or agency outside the Municipal personal information system, except:
(1) Such disclosures consistent with newly developed programs, or where the health, safety or welfare of the public is involved or for any other purpose that the Director of the Ohio Personal Information Board determines to be consistent with the intent and purpose of Ohio R.C. Chapter 1347.
(2) Such disclosure is with the consent of or at the request of the person involved.
(3) Such disclosure is consistent with provisions relating to the disclosure of personal information contained in Ohio R.C. 1347.07.
(4) Such disclosure is of information exempted by Ohio R.C. Chapter 1347 and Section 147.01(b).
(i) Right of access to information within the Municipal personal information system and methods of resolving disputes concerning personal information therein will be as set forth in Ohio R.C. Chapter 1347.
(Ord. 1065. Passed 12-20-76.)