(A) All junk dealers, precious metal dealers, scrap metal dealers, pawn shops or secondhand dealers or secondhand stores shall keep a record of their transactions involving pawned items or the purchase of scrap metal, precious metal or secondhand items from third parties. These records shall be open at all reasonable times for inspection by the Police Department, City Finance Department, City Code Enforcement Department or any law enforcement officer of the state when in discharge of his or her official duty. These records shall be kept in the manner and format specified in the applicable city Police Department administrative regulations.
(B) The records mandated above shall contain the following information:
(1) Name, address and phone number of seller, as well as that person’s age, sex, race and driver’s license number or the number of the seller’s state identification card or official United States military identification;
(2) Date and time of purchase of the item by the licensee;
(3) A detailed description of the article or articles purchased by the dealer or store, including any manufacturer’s name, identification numbers, serial number, model number and any identifying marks and/or scratches; and
(4) The signature of the scrap metal dealer, precious metal dealer, secondhand dealer, pawn shop operator or secondhand-store operator and the seller as executed at the time of the purchase, provided the dealer/licensee shall compare the seller’s signature to the signature upon the seller’s license or other required identification at the time of purchase.
(C) In addition to the records mandated above, the dealer/licensee shall also collect the information below related to each transaction and retain these records at the establishment where the transaction took place. The information set forth below shall be available upon request to the city’s Police Department, the city’s Code Enforcement Department and all other law enforcement officers when in discharge or his or her official duties at any time during the dealer/licensee’s regular business hours:
(1) A photocopy, or clear copy produced by a computer scanner, of the seller’s driver’s license, state identification card or official United States military identification with photograph (collectively “photo identification”);
(2) A digital photograph of the seller’s face, or a still color print of the seller’s face generated by a surveillance system in excess of the minimal specification permitted in the Police Department’s administrative regulations related to this subchapter (a licensee that has scanned a clear copy of the seller’s photo identification via computer that matches the current appearance of the seller shall be exempt from this provision);
(3) A digital photograph of the article or articles purchased by the dealer or store (digital photographs are not necessary for compacted discs, VHS tapes or DVDs, or any item with a complete, readable serial number); and
(4) At the option of the licensee, the seller and the article or articles to be purchased may be depicted in the same digital photograph.
(D) (1) The scrap metal dealer, precious metal dealers, secondhand dealer, pawn shop operator or secondhand store operator shall maintain all records of purchase of items covered under this subchapter, except photographs or surveillance system records, for a minimum period of one year from the date of the transaction.
(2) Photographs or surveillance system records shall be retained by the licensee for a minimum period of six months from the date of the transaction.
(1984 Code, § 111.153) (Ord. O-1-07, passed 1-23-2007; Ord. O-5-10, passed 2-16-2010)