(a) The City issued cellular telephones, pagers and desk telephones are intended for official business use. While occasional personal use is permitted, it must be responsible and it must be clearly incidental to business use. Employees must reimburse the City for any long distance costs associated with personal use of City issued telephones.
(b) Cellular telephones and pagers may be issued only to those employees with a demonstrated need for these types of communication. Only authorized personnel with Departments shall request cellular telephones and pagers. Employees who use a City issued cellular telephone or pager agree to the following rules of use.
(1) Employees must reimburse the City for any costs associated with personal use that exceeds the City’s monthly allotted pool of cellular minutes under its current service plan. Personal use must be clearly incidental to business use. Personal use with associated charges must be reported to supervisors.
(2) Employees must safeguard any cellular telephone and pager equipment in their possession.
(3) The loss of any cellular telephone or pager equipment shall be reported to the employee’s supervisor immediately. If theft is suspected, the Police Department should also be notified immediately. Employee shall reimburse the City for lost equipment.
(4) Employees shall exercise extreme caution talking on a cellular telephone while driving. Unless utilizing a “hands-free” speaker phone option, employees should move to a safe location, stop their vehicle as soon as safely possible, to use cellular phones.
(5) When an employee no longer has a demonstrated need for the cellular telephone or pager, or when the employee terminates employment with any City Department, that employee shall return any cellular and pager equipment to that Department.
(6) After three instances of repeated non-compliance with this policy and failure to remain within allotted minutes, costs, etc. shall result in progressive discipline and may result in loss of use of cellular and/or paging equipment.
(Ord. 126-06. Passed 12-27-06.)