(A) An applicant for a permit to conduct a charitable solicitation in the Town of Collierville shall file an application in writing with the Code Compliance Officer or a person designated by the Town Administrator not less than 30 days prior to the proposed date(s) of the charitable solicitation event.
(B) The application must contain the following information:
(1) The full name of the person or organization applying for a permit to solicit and the address of the headquarters in the Town; if the organization is a chapter or other affiliate of an organization having its principal office outside the Town, the name and address of the parent organization;
(2) The names and addresses of all officers and directors or trustees of the organization;
(3) The name of the person or persons by whom the receipts of the solicitation will be disbursed; if the receipts are transmitted to a parent organization for further disbursement, detailed information of the methods of handling and disbursement of all funds and a detailed and complete financial statement of the parent organization for the preceding fiscal year;
(4) The name and address of the local person or persons who will be in charge of conducting the charitable solicitations;
(5) A description of the method or methods to be used in conducting the charitable solicitations;
(6) The period of time within which the charitable solicitation will be conducted, including the proposed dates for the beginning and the end of the solicitations;
(7) The total amount of funds proposed to be raised;
(8) The amount of the salaries, wages, fees, compensations, expenses and costs to be expended or paid to anyone in connection with the solicitation and the percentage of the funds collected which are to be used to pay the cost of implementing the solicitation;
(9) Any related permits required by the Health Department for food handling;
(10) At the request of the Development Director or his/her designee, the soliciting organization shall provide the following documents:
(a) An annual report presenting the organization’s purpose, description of overall programs, activities and accomplishments, eligibility to receive deductible contributions, information on the Board and structure and information about financial activities and financial position;
(b) Complete financial statement presenting the overall financial activities and financial position of the organization prepared in accordance with acceptable accounting principles and practices. When total annual income exceeds $100,000, the financial statement shall be audited. Information to be provided should include at a minimum the following areas:
1. Significant categories of contributions and other income;
2. Expenses reported in categories corresponding to descriptions of major programs and activities contained in the annual report;
3. A detailed schedule of expenses by classification; and
4. An accurate presentation of all fund raising and administrative costs, including activities that combine fund raising with one or more organizational purposes.
(`83 Code, § 5-302) (Ord. 96-25, passed 8-26-96; Ord. 2001-07, passed 4-23-01; Am. Ord. 2011-06, passed 4-25-11)