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§ 33.18 EFFECT OF ADDITIONAL PROPERTY OR CHANGE IN FINANCING.
   The city may undertake any further proceedings to carry out the improvement or any extension or refinancing thereof, except that §§ 33.13 through 33.17 applies if additional property is included in the improvement or if change is made in the method or period of financing; but additional property may be included in the improvement with the consent of the owner thereof without compliance with other sections if it does not increase the cost apportioned to any other property, or any other change may be made without such compliance if all property owners of the improvement consent.
(KRS 91A.290)
PURCHASING AND PROCUREMENT REGULATIONS
§ 33.30 RESPONSIBILITY OF MAYOR; DELEGATION OF AUTHORITY.
   (A)   The chief executive officer, the Mayor, is responsible for administration of the procurement function of the city.
      (1)   The Mayor may delegate department heads such authority as may be appropriate and necessary for the proper performance of the procurement function.
      (2)   No delegation of authority shall be made to the department heads to award any contract in excess of two thousand five hundred dollars ($2,500) or other agency to award any contract in excess of two thousand five hundred dollars ($2,500).
      (3)   Any delegation of purchasing authority shall be in writing and shall be included in policies and procedures issued pursuant to these regulations.
   (B)   No contract shall be awarded for an amount which exceeds the sum budgeted and appropriated for the procurement by the City Council.
   (C)   The chief executive officer shall establish procedures to perform the procurement function as established in KRS 45A.345 through 45A.455 and these regulations.
   (D)   The Mayor shall provide the legislative body with a written summary of all procurement activities.
      (1)   A written summary of procurement activities shall be furnished quarterly to members of the legislative body.
         (a)   Identification of all contracts resulting from sealed bids, including number of bids received, range of bid prices, vendor to whom award was made;
         (b)   Identification of all contracts resulting from competitive negotiation, along with a copy of the written determination to use that form of procurement.
         (c)   Identification of all contracts resulting from non-competitive negotiation along with a copy of the written determination to use that form of procurement.
   (E)   The Mayor shall provide, upon request of the legislative body, full information concerning any purchasing activity.
(Ord. 79-336, passed - - )
§ 33.31 WRITTEN PROCUREMENT DETERMINATIONS.
   Every determination by an employee or official of the city engaged in or responsible for the performance of any procurement activity or function and constituting a final procurement action, or which is required by KRS Ch. 45A or these regulations, shall be made in writing. Each determination shall be based on written findings that support the determination and shall be signed by the employee making the determination.
(Ord. 79-336, passed - -)
§ 33.32 BIDDERS' LIST; APPLICATION AND PREQUALIFICATION.
   (A)   Any person, firm or corporation desiring to receive written notice of procurement requirements of the city may make application to have his name placed on a bidder's list for the types or kinds of goods or services he wishes to supply or provide. The Mayor may specify the form to be used and the procedure to be followed by the prospective vendor to make application for inclusion on bidders' lists.
   (B)   The Mayor may establish a program for vendor prequalification. To establish a vendor prequalification system, the chief executive officer shall solicit from each prospective vendor sufficient information to permit evaluation of vendors qualifications in terms of:
      (1)   The ability and capacity to perform on a timely basis under contract for goods or services he wishes to bid on and supply.
      (2)   Good character, integrity, reputation, and experience.
      (3)   Satisfactory performance in prior dealings with the city.
      (4)   Satisfactory performance in dealings with other local government units, the Commonwealth of Kentucky, and other state governments.
   (C)   The Mayor may refuse to list any prospective vendor if that vendor does not meet the minimum qualifications established for entry on a bidder's list. If is the responsibility of the vendor to show that he meets established qualifications for entry on the bidder's list to which he seeks to gain entry.
   (D)   The prospective vendor will be promptly notified if his application is disapproved and the reason(s) for disapproval will be stated.
   (E)   A prospective bidder may appeal the disapproval of his application by written appeal to the Mayor. The appeal must be filed within two (2) weeks after the date of the notice of disapproval, and must state the grounds for the appeal with reasonable particularity and must relate directly to the reason(s) for disapproval of the application.
   (F)   The Mayor may establish the time at which and the conditions under which a vendor who's application has been disapproved may reapply for placement on a bidder's list.
   (G)   A bid may be accepted from a bidder who has not prequalified, provided that the bidder submits all information required by the Mayor to make a determination of the bidders qualifications prior to the award of a contract.
(Ord. 79-336, passed - -)
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