1. Deposit of Funds. All monies or fees collected for any purpose by any City officer shall be deposited through the Office of the finance officer. If any said fees are due to an officer, they shall be paid to the officer by check drawn by the finance officer and approved by the Council only upon such officer’s making adequate reports relating thereto as required by law, ordinance, or Council directive.
2. Deposits and Investments. All monies belonging to the City shall be promptly deposited in depositories selected by the Council in amounts not exceeding the authorized depository limitation established by the Council or invested in accordance with the City’s written investment policy and State law, including joint investments as authorized by Section 384.21 of the Code of Iowa.
(Code of Iowa, Sec. 384.21, 12B.10, 12C.1)
3. Petty Cash Fund. The finance officer shall be custodian of a petty cash fund not to exceed $150.00 for the payment of small claims for minor purchases, collect on delivery transportation charges and small fees customarily paid at the time of rendering a service, for which payments the finance officer shall obtain some form of receipt or bill acknowledged as paid by the vendor or agent. At such time as the petty cash fund is approaching depletion, the finance officer shall draw a check for replenishment in the amount of the accumulated expenditures and said check and supporting detail shall be submitted to the Council as a claim in the usual manner for claims and charged to the proper funds and accounts. It shall not be used for salary payments or other personal services or personal expenses.
4. Change Funds:
A. Finance Officer. The finance officer is authorized to draw a check on the Utilities Fund for establishing a change fund in the amount of $200.00 for the purpose of making change without commingling other funds to meet the requirements of the Utility Billing Department. The finance officer is further authorized to draw a check on the General Fund for establishing a change fund in the amount of $200.00 for the purpose of making change without commingling funds to meet the requirements of the Administrative Services Department. Said change funds shall be in the custody of the finance officer, who shall maintain the integrity of the fund.
B. Parks and Recreation Division. The finance officer is authorized to draw a check on the General Fund for establishing a change fund in the amount of $250.00 for the purpose of making change without commingling other funds to meet the requirements of the Parks and Recreation Division. Said change fund shall be in the custody of the Leisure Services Director and the Director shall maintain the integrity of the fund.
C. Library. The finance officer is authorized to draw a check on the General Fund for establishing a change fund in the amount of $500.00 for the purpose of making change without commingling other funds to meet the requirements of the Clive Public Library. Said change fund shall be in the custody of the Director of Library Services and the Director shall maintain the integrity of the fund.
D. Police Department. The finance officer is authorized to draw a check on the General Fund for establishing a change fund in the amount of $50.00 for the purpose of making change without commingling other funds to meet the requirements of the Police Department. Said change fund shall be in the custody of the Police Chief and the Police Chief shall maintain the integrity of the fund.
E. Aquatics Center and Campbell Park Concessions. The finance officer is authorized to draw two checks on the General Fund. One is for establishing a change fund in the amount of $1,500.00 for the purpose of making change without commingling other funds to meet the requirements of the Parks and Recreation Department at the Aquatics Center. The finance officer is authorized to draw a second check to establish a change fund for the Campbell Park Concessions in the amount of $500.00 for the purpose of making change without commingling other funds to meet the requirements of the Campbell Park Concessions. Said change funds shall be in the custody of the Recreation Coordinator of the Aquatics Center and the Recreation Manager respectively, and the Leisure Services Director shall maintain the integrity of the fund.