(a) Except as otherwise provided by State law, each record of a transaction shall be retained by the dealer for not less than one year after the transaction to which the record pertains.
(b) (1) Within 48 hours after receiving or purchasing a precious item, the dealer shall send a copy of the record of transaction form to the Clinton Township Police Department and, if the record of transaction form indicates that the customer resides outside the jurisdiction of the Township, the dealer shall send a copy of the record of transaction form to the police agency of the city, village, or township in which the customer resides as set forth on the record of transaction, or, if that city, village, or township does not have a police agency, to the sheriff’s department of the county in which the customer resides as set forth on the record of transaction.
(2) Every licensee, owner and employee, shall keep a record of all persons and/or entities with whom business has transacted and all property coming into their possession. Reports must be electronically transmitted to the Police Chief or his or her designee. Within 48 hours of receipt by purchase, or otherwise of a precious item, a report must be transmitted by means of electronic transmission through a modem, or similar device in a format that the data is capable of direct electronic entry into the Clinton Township Police Department's computerized system, as approved by the Police Chief, or his or her designee for identifying property coming into the possession of a licensor. A transaction report by electronic transmission under this subsection shall not be reported on paper forms, unless the Police Chief, or his or her designee so requires. All dealers must have the equipment installed in their place of business no later than April 1, 2012. Information must be reported electronically beginning April 1, 2012.
(c) The record of transaction forms received by a police agency or sheriff’s department shall not be open to inspection by the general public. Each police agency or sheriff’s department holding record of transaction forms shall be responsible for ensuring the confidentiality of the record of transaction forms and ensuring that the record of transaction forms are used only for the purpose for which they were received.
(Ord. 397. Passed 5-7-12.)