(A) Conference Center Room Rates Table.
Conference Center Room Rates
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Room | Square Footage | Room Dimensions | Banquet/ Classroom Seating | Theatre Style Seating | Rates* | Deposit | City of Cleburne Non-Profits (30% Discount) | Non-Profit Deposit | Optional Cleaning Service | ||||
1/2 Day | Full Day | 1/2 Day | Full Day | 1/2 Day | Full Day | 1/2 Day | Full Day
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Conference Center Room Rates
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Room | Square Footage | Room Dimensions | Banquet/ Classroom Seating | Theatre Style Seating | Rates* | Deposit | City of Cleburne Non-Profits (30% Discount) | Non-Profit Deposit | Optional Cleaning Service | ||||
1/2 Day | Full Day | 1/2 Day | Full Day | 1/2 Day | Full Day | 1/2 Day | Full Day
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Brazos Exhibit Hall | 10,302 | 102 x 101 | 700 | 1,300 | $480 | $840 | $480 | $840 | $336 | $588 | $336 | $588 | $600 |
Texas (Both Cross Timbers and Cross Timbers Branch) | 4,386 | 86 x 51 | 280 | 487 | $330 | $660 | $330 | $660 | $228 | $456 | $228 | $456 | $500 |
Cross Timbers | 3,111 | 61 x 51 | 200 | 300 | $180 | $360 | $180 | $360 | $126 | $252 | $126 | $252 | $300 |
Cross Timbers Branch | 1,275 | 25 x 51 | 80 | 150 | $150 | $300 | $150 | $300 | $102 | $204 | $102 | $204 | $200 |
Yellow Jacket | 900 | 20 x 45 | 42 | 80 | $120 | $240 | $120 | $240 | $84 | $168 | $84 | $168 | $100 |
Camp Henderson | 532 | 14 x 38 | 36 | 76 | $120 | $240 | $120 | $240 | $84 | $168 | $84 | $168 | $100 |
Chisholm Trail Board Room** | 416 | 16 x 26 | 12 | NA | $60 | $120 | $60 | $120 | $42 | $84 | $42 | $84 | $50 |
General Pat Cleburne** | 200 | 10 x 20 | 18 | 30 | $42 | $78 | $42 | $78 | $30 | $54 | $30 | $54 | $50 |
Bluebonnet | 154 | 11 x 14 | $42 | $42 | $42 | $80 | $29 | $29 | $29 | $29 | $50 | ||
K-1 | (Kitchen) | $100 | $200 | $100 | $200 | $70 | $140 | $70 | $140 | $150 | |||
K-2 | (Kitchen) | $100 | $200 | $100 | $200 | $70 | $140 | $70 | $140 | $150 | |||
K-3 | (Kitchen) | $75 | $150 | $75 | $150 | $53 | $70 | $53 | $70 | $100 | |||
Santa Fe Lobby | 2,000 | $600 | $1,200 | $600 | $1,200 | $350 | $700 | $350 | $700 | $500 | |||
Community Performing Arts Center*** | 8,500 | NA | 297 | $240 | $480 | $600 | $600 | $168 | $336 | $350 | $350 | $400 | |
Entire Facility | 17,836 | 1,049 | 2,559 | $1,320 | $2,400 | $1,320 | $2,400 | $924 | $1,680 | $924 | $1,680 | $2,000
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Parking Space Rental | $10 per space | $10 per space | $300 | $300 | $7 per space | $7 per space | $210 | $210 | $300 | ||||
* Ticket surcharge: $1.00 per ticket sold for performing events. ** After hours charge: Add $100 to Chisholm Trail Board Room and General Pat Cleburne for reservations past 5:30 p.m. Monday-Friday and weekends. *** Cleburne Carnegie Players Productions: Rehearsal $35 for 5 hour rental’ performance $75 for 5 hour rental plus $1 per person per attendance ticket sold; deposit | |||||||||||||
Room Heights: Exhibit Hall 19 feet Meetings Rooms 14 feet Note: Room dimensions are approximate. | |||||||||||||
(B) Other fees.
(1) For-profit users.
(a) Alcohol.
1. Deposit. A $300 alcohol deposit shall be required and will be refunded contingent upon meeting the $300 minimum bar fee.
2. Security fee. Cleburne Police Officers, shall be reserved through the Conference Center and must be on duty as follows or as determined by Police Chief or his designee: 1 to 100 guests - two officers; 101 to 300 guests - three officers; 301 to 500 guests - four officers; 501 and over, number of officers will be determined by Cleburne Police Chief or his designee. In the event, Cleburne Police Officers are not available for the required security, the Police Chief or his designee may allow off-duty officers from other agencies, but proof of general liability (bodily injury/property damage/indemnification for litigation arising from off-duty employment) must be provided prior to the event. There is a two-hour minimum per Officer. Officers will be paid directly by the lessee at the current market rate as referenced in the Cleburne Police Department Off-Duty and Traffic Control policy. All other conditions of the policy will apply.
(b) Caterers' permit. This is a yearly fee of $25 charged to caterers utilizing the Cleburne Conference Center. They must have a City of Cleburne Health Permit in place before receiving the permit. Payment will be made through Conference Center office.
(c) Stages. Stages come in sections of 4 x 8 feet each. These are charged per piece at a rate of $10 each.
(d) TV/DVD players/projector with screen. Will be charged per event at $25.
(e) Hanging interior/exterior items. The CCC staff will install and remove your items requiring use of an aerial lift (congruent with our current rules and regulations) at a base fee of $25 per hour, with a one hour minimum.
(f) Podium. Will be charged per event at $10 per room.
(g) Sound system with microphone. Will be charged per event at $50 per room.
(h) TV/projector with screen. Will be charged per event at $25 per room.
(i) Laptop with clicker. Will be charged per event at $25 per room.
(j) A/V package. Podium, sound system with microphone, TV/projector with screen, laptop with clicker will be charged per event at $100 per room.
(k) Dance floor(21 x 21). $150 per event.
(l) Piano. $50 per event (renter is responsible for tuning).
(m) Grand piano. $100 per event (renter is responsible for tuning).
(n) Sound and lighting professional (CPAC). Approval by CCC staff required.
(o) Coffee service with 50 cups. $15 per pot.
(p) Early (before 8:00 a.m.) or after specified contract ending time. Minimum $100 per hour, must be paid at conclusion of event.
(q) Outdoor event electric surcharge. $50 per day per unit (food trucks, speciality usage, etc.).
(r) Reposition room. $100 per room.
(2) Non-profit users (Monday through Thursday only 8:00 a.m. to midnight) Friday through Sunday same as for profit users.
(a) Alcohol.
1. Deposit. A $300 alcohol deposit shall be required and will be refunded contingent upon meeting the $300 minimum bar fee.
2. Security fee. Cleburne Police Officers, shall be reserved through the Conference Center and must be on duty as follows or as determined by Police Chief or his designee: 1 to 100 guests - two officers; 101 to 300 guests - three officers; 301 to 500 guests - four officers; 501 and over, number of officers will be determined by Cleburne Police Chief or his designee. In the event, Cleburne Police Officers are not available for the required security, the Police Chief or his designee may allow off-duty officers from other agencies, but proof of general liability (bodily injury/property damage/indemnification for litigation arising from off-duty employment) must be provided prior to the event. There is a two-hour minimum per Officer. Officers will be paid directly by the lessee at the current market rate as referenced in the Cleburne Police Department Off-Duty and Traffic Control policy. All other conditions of the policy will apply.
(b) Caterers' permit. This is a yearly fee of $25 charged to caterers utilizing the Cleburne Conference Center. They must have a City of Cleburne Health Permit in place before receiving the permit. Payment will be made through Conference Center office.
(c) Stages. Stages come in sections of 4 x 8 feet each. These are charged per piece at a rate of $10 each.
(d) TV/DVD players/projector with screen. Will be charged per event at $25.
(e) Hanging interior/exterior items. The CCC staff will install and remove your items requiring use of an aerial lift (congruent with our current rules and regulations) at a base fee of $25 per hour.
(f) Podium. Will be charged per event at $10.
(g) Sound system with microphone. Will be charged per event at $50 per room.
(h) TV/projector with screen. Will be charged per event at $25 per room.
(i) Laptop with clicker. Will be charged per event at $25 per room.
(j) A/V Package. Podium, sound system with microphone, TV/projector with screen, laptop with clicker will be charged per event at $100 per room.
(k) Dance floor (21 x 21). $150 per event.
(l) Piano. $50 per event (renter is responsible for tuning).
(m) Grand piano. $100 per event (renter is responsible for tuning).
(n) Sound and lighting professional (CPAC). Approval by CCC staff required.
(o) Coffee service with 50 cups. $15 per pot.
(p) Early (before 8:00 a.m.) or after specified contract ending time. Minimum $100 per hour, must be paid at conclusion of event.
(q) Outdoor event electric surcharge $50 per day per unit (food trucks, speciality usage, etc.).
(r) Reposition room. $100 per room.
(C) Rental fees on the following will be provided by conference center staff.
(1) Projector;
(2) Internet access;
(3) Fax line;
(4) Long distance/conference calling;
(5) Linens.
(Ord. 10-1999-108, passed 10-12-99; Am. Ord. 11-2009-73, passed 11- 24-09; Am. Ord. 05-2010-25, passed 5-11-10; Am. Ord. 05-2011-24, passed 2-10-11; Am. Ord. 03-2012-12, passed 3-27-12; Am. Ord. 04-2012-13, passed 4-10-12; Am. Ord. 06-2012-24, passed 6-12-12; Am. Ord. 07-2013-42, passed 7-23-13; Am. Ord. 03-2018-24, passed 3-27-18; Am. Ord. 02-2019-08, passed 2-12-19)