Prior to any public hearing, as required under this Ordinance, on any application for any ordinance that changes any property from one zoning district to another, a use or Conditional Use Permit application that imposes any regulation not previously imposed, or that removes or modifies any such regulation previously imposed, the Zoning Administrator, or his/her designee, shall require the applicant to conduct a neighborhood meeting or an acceptable alternative prior to a public hearing to consider the proposal. A written notice of the application shall be mailed to all landowners of property within three hundred (300) feet of the property that is subject to a rezone, Use or Conditional Use Permit application and to such other persons as the Zoning Administrator, or his/her designee, reasonably determines to be other potentially affected citizens. In determining the number of potentially affected citizens, the Zoning Administrator, or his/her designee, shall review the density and intensity of residential development in the general vicinity, the existing street system, and other factors that may be related to the zoning or Use Permit’s impact on the character of the neighborhood.
The written notice shall also include a general explanation of the substance of the proposed Rezoning, Use Permit application and shall state the date, time and place scheduled for a neighborhood meeting, at which any adjacent landowner(s) or those other potentially affected citizens, will be provided a reasonable opportunity to express any issues or concerns that the landowner or citizen may have with the proposed zoning or use permit application before any required public hearing.
The written notice shall be given at least fifteen (15) days before the neighborhood meeting in the following manner:
The notice shall be published once in a newspaper of general circulation published or circulated in the Town.
The notice shall be posted upon the sign required in this Ordinance, unless waived by the Zoning Administrator, or his/her designee.
The notice shall be mailed in accordance with the same procedures as required in, and delivered in accordance with the provisions of the Ordinance.
The applicant, upon consultation with the Zoning Administrator, shall establish a time, date and place for the neighborhood meeting that provides a reasonable opportunity for the applicant to inform adjacent landowners and other potentially affected citizens of the substance of the proposed action and adjacent landowners and other potentially affected citizens will be provided an opportunity to express any issues or concerns that they may have with the proposed zoning or change of zoning or Use Permit proposed by the application before the public hearing. The citizen review meeting shall be held not less than five days prior to the public hearing on the application. The Zoning Administrator, or his/her designee, may attend the meeting, but is not required to conduct the meeting. The applicant, or his/her designee, shall submit a written report of the outcomes of the meeting, to the Zoning Administrator, who shall include them in reports to Commission and Town Council at such time as they take action on the application.
At the discretion of the Zoning Administrator, or his/her designee, an alternative citizen review process may be used that does not involve a neighborhood meeting. The alternative process shall consist, at a minimum, of the following:
Written notice as described above, except that the notice shall only indicate the name, address and phone number of the member of the planning staff to whom adjacent landowners within three hundred (300) feet or other potentially affected citizen, may contact to express any issues or concerns that the landowner or citizen may have with the proposed rezoning.
A staff report summarizing any issues or concerns expressed by adjacent landowners shall be presented to the Commission and Mayor and Council at such time as they take action on the application.
(Ord. 06-678, passed 11-9-2006; Ord. 16-812, passed 3-22-2016)