Pre-application Conference: The pre-application conference precedes preparation of platting and improvement plans by the applicant. During this conference, applicants informally provide Town staff with an overview of the proposed land division, after which the Town staff advises the applicants of specific public objectives related to the subject tract, and provides the applicant with detailed information regarding platting procedures and requirements.
A.   At the pre-application meeting, the applicant must provide a general outline of the proposed development including:
1.   Sketch plan(s) and ideas regarding land use, street and lot arrangement, and tentative lot sizes.
2.   Tentative proposals regarding water supply, sewage disposal, surface drainage and street improvements.
B.   Town staff will discuss the proposal with the applicant and provide input and suggestions regarding procedural steps, including the public hearing timeline, public policy objectives, design and improvement standards, and general platting requirements. Then, depending upon the scope of the proposed development, the Town staff will:
1.   Check the existing General Plan land use designation for the proposed subdivision and determine if a General Plan amendment will be required and if such amendment will be obtained prior to additional processing of the application.
2.   Check the existing zoning of the proposed subdivision and recommend changes in zoning if necessary or desirable.
3.   Provide the applicant with information regarding existing and proposed schools, parks, and other public places, and inform the applicant of the Town’s requirements for infrastructure improvements required for the proposed subdivision.
4.   Inspect the site or otherwise determine its relationship to major streets, utility systems, and adjacent land uses, and identify any unusual problems, including but not limited to those related to topography, utilities, and drainage.
5.   Determine whether a Development Master Plan (DMP) will be required prior to the preparation of a preliminary plat, and the extent to which the property owner will be required to prepare it.
C.   Subdivision Referral and Approval Process: Within fifteen (15) calendar days after the pre- application conference, the Zoning Administrator or his/her designee will send a written notice to the subdivider with staff’s recommendations related to preparation and submittal of a preliminary plat by developer to be considered by the Planning and Zoning Commission and the Council, and with a determination as to whether a Development Master Plan will be required pursuant to 5.2.2(D) of these Subdivision Regulations. If the proposed subdivision does not require a Development Master Plan, the subdivider may proceed with the preparation of a preliminary plat to be considered by the Planning and Zoning Commission and the Council. As a prerequisite of preliminary plat review by the Development Services Director and the Public Works Director, the subdivider shall submit copies of letters written to the following agencies informing them of the intent to subdivide and to learn the general requirement for public utilities and public dedications applicable to the subdivision needs:
1.   Appropriate public utilities
2.   Cable television and communication companies
3.   Chino Valley Unified School District
4.   Yavapai County Health Department
5.   ADOT
6.   U.S.D.A. Soil Conservation Service
7.   Yavapai Flood Control District
D.   Development Master Plan: A DMP shall be required prior to the preparation of a preliminary plat if any of the following apply: (i) the tract is larger than 100 acres; (ii) the tract is to be developed in multiple phases or if the tract is only a portion of a larger landholding of the subdivider; or (iii) the tract is part of a larger land area the development of which is complicated by unusual topographic, utility, land use, land ownership, or other conditions. As part of the notification described in 5.2.2(C) above, the Zoning Administrator or his/her designee shall notify the subdivider of the requirement to prepare a DMP. To ensure cohesive development, the subdivider may include areas within its DMP that are anticipated for future acquisition. If subdivider is requesting a zone change as part of the development, the conceptual land use plan required for such zone change application may, at the reasonable discretion of the Zoning Administrator or his/her designee, serve as the DMP for the subdivision.
1.   Preparation: Development Master Plans must be prepared to a scale and accuracy commensurate with their purposes, and must include:
a.   General street pattern with particular attention to collector streets and future circulation throughout the development;
b.   General location and size of existing and proposed school sites, parks, and other public areas;
c.   Location of shopping centers, multiple-family residential or other non-residential land uses;
d.   Methods proposed for sewage disposal, water supply and storm drainage;
e.   Approximate densities and intensities of various land uses.
2.   Phasing Plan: If development is to take place in several stages, the DMP must be submitted as a supporting document for each stage. The DMP must be kept up to date by the subdivider as modifications take place.
3.   Approval: After Town staff has determined the required elements in 5.2.2(D)(1) are included in the proposed DMP, the DMP shall be forwarded to the Planning and Zoning Commission and the Council for review and approval. Upon acceptance of the general design approach by the Commission and the Council, the subdivider may submit a preliminary plat for review.
(Ord. 2020-885, passed 9-8-2020)