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(A) Records to be kept. Each organization licensed to conduct raffles shall keep records of its gross receipts, expenses and net proceeds for each single gathering or occasion at which winning chances are determined. All deductions from gross receipts for each single gathering or occasion shall be documented with receipts or other records indicating the amount, a description of the purchased item or service or other reason for the deduction, and the recipient. The distribution of net proceeds shall be itemized as to payee, purpose, amount and date of payment.
(B) Accounting of revenues. Gross receipts from the operation of raffles programs shall be segregated from other revenues of the organization, including bingo gross receipts, if bingo games are also conducted by the same non-profit organization pursuant to license therefor issued by the Department of Revenue of the State and placed in a separate account. Each organization should have separate records for its raffles. The person who accounts for gross receipts, expenses and net proceeds from the operation of raffles should not be the same person who accounts for other revenues of the organization.
(C) Monthly report. Each organization licensed to conduct raffles shall report monthly to its membership and to the village its gross receipts, expenses and net proceeds from raffles and the distribution of net proceeds itemized as required by this section.
(D) Preservation of records; public inspection. Records required by this section shall be preserved for three years and organizations shall make available their records relating to operation of raffles for public inspection at reasonable times and places.
(Ord. 99-15, passed 3-23-01) Penalty, see § 98.99