(a) Credit card account purchases must be for proper public purposes. Expenditures must be for authorized City work-related expenses that benefit the City. Examples of appropriate expenditures are:
(1) Tools to complete City tasks and owned by the City, including online purchases.
(2) Materials and/or supplies that are necessary for completion of a City project, including online purchases.
(3) Travel expenses (i.e. lodging, transportation, seminar fees, etc.), including online purchases.
(4) Motor vehicle repair and maintenance expenses for City owned vehicles or equipment with prior authorization.
(b) Credit card accounts cannot be used for the following expenses:
(1) Personal expenses, including, but not limited to entertainment, personal goods, personal services. Any purchase/use for personal benefit rather than the benefit of the City (proper public purpose) is an unauthorized use and misuse of a credit card.
(2) Alcohol.
(3) Cash withdrawals - No officer or employee of the City shall make a cash withdrawal (to include additional cash with purchase).
(4) Refunds - No officer or employee of the City shall accept a cash refund. Any refund or credit for returned materials (goods) must be entered by the vendor against the "credit card" for the City.
(5) Gift cards.
(c) No late charges or finance charges shall be allowed as an allowable expense unless authorized by City Council.
(Res. 05-19. Passed 1-28-19; Res. 82-21. Passed 9-20-21.)