A. Purchases Under Twenty Thousand Dollars: Authority to procure items under twenty thousand dollars ($20,000.00) shall be as set forth in the purchasing manual of the city.
B. Council Approval: Contracts awarded within the purview of this chapter and other law; provided, however, that no purchase order or contract for an amount in excess of nineteen thousand nine hundred ninety nine dollars ninety nine cents ($19,999.99) may be executed without city council approval.
C. Change Orders: The city manager shall have the authority to execute the following change orders along with his designee without prior approval by the city council; provided, however, he shall present an accounting of the project to the city council after it is closed out:
1. Change orders which result in a reduction in cost, but do not alter the scope of quality of the project.
2. Change orders under emergency situations bearing on conditions which would require the cessation of work on the project, if not immediately executed.
3. Change orders in emergency situations as provided in this chapter.
4. Change orders within the budget which result in additional contract amount if the accrued costs of all change orders to date relative to the contract do not exceed the greater of twenty thousand dollars ($20,000.00) or ten percent (10%) of the original contract amount provided the scope of work is not altered.
D. Contractual Service: The city purchasing specialist shall have the authority:
1. To award all contracts within the purview of this chapter and other law; provided, however, that no purchase of contractual services in an amount in excess of five thousand dollars ($5,000.00) may be executed without the finance director's approval and no purchase of contractual services in an amount in excess of ten thousand dollars ($10,000.00) may be executed without the city manager's approval.
2. To prepare purchasing procedures necessary for the function of purchase.
3. To sell or dispose of all obsolete or unusable personal property in accordance with the laws of the state or the ordinances or resolutions of the city.
4. To act to procure for the city the highest quality in supplies and contractual services at least expense to the city.
5. To discourage uniform bidding and endeavor to obtain as full and open competition as possible on all purchases and sales.
6. To establish all rules and regulations authorized by this chapter and any others necessary to do its operation.
7. To prescribe and maintain such forms as he shall find necessary to the operation of this chapter.
8. To prepare and adopt a standard purchasing nomenclature for using agencies and suppliers.
9. To prepare, adopt, and maintain a vendors' catalog file.
10. To exploit the possibilities of buying "in bulk" so as to take full advantage of discounts.
11. To procure for the city all federal tax exemptions to which it is entitled.
12. In addition to the authority otherwise conferred to this chapter, the purchasing specialist shall have the authority:
a. To declare vendors who default on their quotations irresponsible bidders and to disqualify them from receiving any business from the municipality for a stated period of time.
b. To reject all bids, parts of bids, or all bids for any one or more supplies or contractual services included in the proposed contract, when the public interest will be served thereby.
c. To reject the bid of a contractor who is in default on the payment of taxes, licenses, or other monies due the city. (Ord. 2012-20)