(A) Firefighters Shall Organize, Elect Officers: The several members of the fire department shall, on a date selected by the fire chief in the months of April, May or June, organize by electing two (2) officers to be known as secretary and treasurer (the treasurer shall be that member elected pursuant to section 5-4-5 of this title) respectively, of the fire department, and such other officers as they may deem expedient, who shall hold office for the term of one year, and until their successors are elected and qualified. Such officers shall serve in this capacity without extra compensation.
(B) Chief Of The Fire Department Ex Officio Chairman: The chief of the fire department shall be ex officio chairman of the fire department and shall preside at all meetings, and in the chief's absence an assistant chief or if no assistant chief, then a senior lieutenant shall preside.
(C) Secretary, Duties: The administrative secretary of the fire department shall keep the minutes and records of all the meetings of the fire department. The secretary elected by the members of the department together with the elected treasurer shall be responsible for maintaining the books and records of the foreign fire insurance fund (the "2% fund"), pop fund and the rescue fund (established in 1979). However the rescue funds themselves shall be held by the city treasurer until disbursed as hereinafter provided. The minutes maintained by the administrative secretary shall be considered prima facie correct and are not subject to approval, at a subsequent meeting.
(D) Treasurer, Bond: The treasurer of the fire department shall, before entering upon official duties, give bond to the city in the penal sum of two thousand dollars ($2,000.00) with sureties to be approved by the mayor of the city, conditioned for the faithful performance of the duties of office under the provisions of this section, and the payment of all money received according to law.
(E) Treasurer, Duties: It shall be the duty of the treasurer to receive and receipt for all monies from the foreign fire insurance fund (the "2% fund"), the pop fund and the rescue fund and to render a monthly report of all receipts and expenditures which shall be a part of the monthly report to the city council by the fire chief. Upon the completion of the treasurer's term of office, all records and funds under control of the treasurer shall be turned over to the successor in the office of treasurer.
(F) Meetings: The fire chief may, in his or her discretion, hold a meeting of the members of the department at a time and place established by the chief. The members shall adopt such rules and order of business, as they may deem necessary for the conduct of such meeting, not inconsistent with the provisions of this subsection or any provision of this code unless the chief specifies otherwise. It shall not be mandatory for firefighters to attend these meetings, unless otherwise ordered by the chief. All members, except the chief of the fire department, present at any meeting shall be entitled to vote on any question, and a majority of those present shall decide, provided, that in case of a tie the chief of the fire department shall cast the deciding vote. A majority of the members shall constitute a quorum to do business, but a smaller number may adjourn from time to time.
(G) For What Purpose Funds Shall Be Used: All money turned over to the treasurer of the fire department by the city treasurer, which has been collected as a license or tax upon foreign fire insurance companies as elsewhere provided, and all other revenues belonging to said department, except such as may be personal to the members thereof, or as shall belong to the firemen's pension fund, shall be carefully and economically handled by said department, and shall be expended solely for the purpose of the maintenance, use and benefit of such department. None of such funds shall be expended purely for social purposes or for the personal benefit of any member thereof. No warrant shall be drawn by the secretary on such funds, except it be for the purposes herein provided. The rescue fund monies shall be turned over to the city treasurer and expenditures therefrom shall be authorized by the city council. (Ord. 1653, 4-18-2000)