§ 2.20.010 Establishment.

   The Canby Public Library is established for the purpose of maintaining a free public library in accordance with O.R.S. 357.400-621.

(Am. Ord. 1433, passed 3-2-2016)

§ 2.20.020 Governing body.

   The city’s public library as established by § 2.20.010 shall be governed by the City Council. A Library Board shall be appointed to serve in an advisory role to the Council.

§ 2.20.030 Library Board.

   The Library Board shall consist of 8 voting members appointed by the City Council upon recommendation of the Board Chairperson and the City Council liaison to the Library Board. The Mayor may vote only to break a tie, if necessary. A voting member shall be a high school student, residing within the Canby School District boundary. In accordance with the IGA, the city shall provide fair representation of unincorporated residents equal to the share of unincorporated patrons served by the Canby Public Library. Therefore, 2 of the 8 voting members must reside outside the Canby city limits. The other 6 members shall be residents of the city. No member of the Library Board shall have any financial interest, either directly or indirectly, in any contracts to which the library is a party, nor shall any member receive a salary or any payment for any materials or for any services rendered the Board. Board members may be reimbursed for expenses incurred in the performance of their duties.

(Am. Ord. 1137, passed 4-21-2004; Am. Ord. 1498, passed 12-5-2018; Am. Ord. 1561, passed 10-20-2021)

§ 2.20.040 Term of office; vacancies.

   Appointees shall hold office for 4-year terms from July 1 in the year of their appointment. At the expiration of the term of a Board member, the City Council shall appoint a new member or may reappoint a member for a term of 4 years. Members shall be limited to 2 consecutive terms. If a vacancy occurs, the City Council shall appoint a new member to complete the unexpired term. Procedure for all appointments by the City Council shall follow § 2.20.030 above. Any Board member failing to attend 3 Board meetings in a calendar year without approval of the Board chairperson may be removed by the City Council and a new member appointed to complete the unexpired term. Library Board members serve at the pleasure of the City Council and are subject to removal at any time by the Council with or without cause.

(Am. Ord. 1137, passed 4-21-2004; Am. Ord. 1433, passed 3-2-2016; Am. Ord. 1498, passed 12-5-2018; Am. Ord. 1541, passed 12-2-2020)

§ 2.20.050 Officers.

   At the first meeting of each fiscal year, the Board shall elect a Chairperson and a Vice-Chairperson who shall serve for a term of 1 year. The Library Board shall select a member to be Secretary to the Board and keep the record of its action. Five members of the Board shall comprise a quorum. The Board shall have authority to make and alter rules, with approval of the City Council, for its government and procedures.

(Am. Ord. 1433, passed 3-2-2016; Am. Ord. 1561, passed 10-20-2021)

§ 2.20.060 Powers and duties.

   The duties of the Library Board shall include:

   A.   Keeping informed about current trends in the library services and administration;

   B.   Studying library growth and needs in the city and its vicinity;

   C.   Developing long-range plans for library service and facilities, consistent with city priorities and with state, regional and national goals pertinent to libraries;

   D.   Recommending types of library service for the city and its vicinity;

   E.   Investigating sources of funding for library service and facilities;

   F.   Recommending policies for the acceptance and use of gifts for library purposes;

   G.   Participating in the annual budgetary process of the city as that process pertains to the library;

   H.   Recommending policies and procedures conducive to efficient and effective operation of the library;

   I.   Reviewing and recommending terms for contracts and working relationships with other public agencies regarding library service;

   J.   Encouraging widespread public support and use of the library;

   K.   Submitting an annual report to the City Council and the state library; and

   L.   Performing other duties as authorized by the City Council.

§ 2.20.070 Gifts and bequests.

   The Board may solicit and receive gifts and bequests and real or personal property or funds (other than fees and fines) to benefit the library. Gifts are subject to Council acceptance. All property or funds shall be held in the name of the city, and each donation shall be administered in accordance with its terms. Funds donated to the library shall be turned over to the City Treasurer immediately upon receipt and expended only in accordance with the terms and conditions of the bequest.

(Am. Ord. 1433, passed 3-2-2016; Am. Ord. 1437, passed 4-20-2016)

§ 2.20.080 Library Director.

   The Library Director shall be appointed as per the Charter of the City of Canby.

(Am. Ord. 1433, passed 3-2-2016)

§ 2.20.090 Meeting place and time.

   Unless and until another place is assigned to it by the City Council, the Library Board shall maintain its office, hold its meetings, transact its business and keep its records at the library. The Library Board shall meet at least once every other month.