(A) Monitoring tools are in place to monitor employees’ use of e-mail and the Internet. Employees shall have no expectation of privacy associated with electronic data, including, but not limited to, e-mail transmissions, data files, and information published, stored, or accessed on the internet using the
resources.
(B) Internet access
be provided to all employees. The
retains the right to maintain a log of all internet activity of each employee. Employees’ activities should adhere to the appropriate/inappropriate guidelines as described in § 30.18.
(C) Employees are encouraged to remain professional in their correspondence, and to remove or delete those items that are not business-related. E-mail messages must be sent and received through the
e-mail facility and positively reflect on the
. All electronic mail use must conform to the requirements set forth in this policy. The
retains the authority to maintain historical electronic data. Additionally, all electronic documents and messages remain the exclusive property of the
.
(D) The
has the right to access the e-mail at all times. The County Administrator can determine if e-mail access will remain confidential. There will be reasonable efforts to notify a user prior to accessing the user’s e-mail. Notification is a courtesy to users and does not affect the
sole ownership rights. E-mail users must cooperate in the access of e-mail.
(E) Electronic documents and messages of employees/computer users of the
could be subject to open record requests, pursuant to KRS 171.410. Both the e-mail sender and receiver
be responsible for retaining electronic documents and messages if it is determined to be an agency record. The employee is responsible to retain and manage his/her e-mails in a manner that meets administrative, fiscal, legal, and historical requirements. Nothing in this policy shall be deemed to make documents subject to federal or
open records law that otherwise would not be subject to such but for this policy.
(Ord. O-6-2000, passed 3-1-00; Am. Ord. O-16-05, passed 11-16-05)