(A) The city hereby establishes the office of the City Clerk. This office reports to the Mayor.
(B) The Mayor, with approval of City Council, shall appoint a City Clerk who shall be the official custodian of all records of the city. The Mayor may remove the City Clerk at will. He or she shall have graduated from an accredited high school and shall be chosen on the basis of his or her secretarial and organizational skills.
(C) (1) The duties and responsibilities of the Clerk shall include, but are not limited to, the following:
(a) Keep an accurate record of the proceedings of all regular and special meetings of the city and handle and maintain all correspondence;
(b) Write and sign all money vouchers for approved bills and payments;
(c) Notify the paper, the Mayor and all Council members and post to the website within the legal time a notice of all meetings called by City Council and/or the Mayor;
(d) Sort the mail;
(e) Keep all correspondence, contracts, ordinances and all pertinent documents filed properly;
(f) Post ordinances approved by Council to the website;
(g) Issue yard sale permits;
(h) Type any letters requested by City Council and/or the Mayor;
(i) Oversee maintenance of the office equipment;
(j) Prepare address labels as needed for newsletters and the like;
(k) Archive records on a monthly basis with the city’s designated IT firm; and
(l) Other duties as assigned.
(2) The City Clerk will be in the city office on Tuesday and Wednesday mornings from 9:00 a.m. to 11:00 a.m., and at other times mutually agreeable to conduct city business, will attend all regular and special Council meetings. Other days will be required for audits and/or special projects.
(D) Compensation shall be in the amount as established by the City Council from time to time as set forth in § 31.02 of this chapter.
(E) No person shall be appointed or act as the City Clerk unless such person has taken the oath required by § 228 of the Constitution of the commonwealth and has provided bond, if required, with corporate surety authorized to transact business in the commonwealth and conditioned upon the performance of the duties specified
(1997 Code, § 31.36) (Ord. 6-1-99, passed 7-3-1999; Ord. 2-1-20, passed 3-4-2020; Ord. 3-1-2021, passed 4-7-2021)