(a) Permit Application Review Timeframes.
(1) Eligible Facilities Request (Type 1).
A. The Village shall process Eligible Facilities Requests submitted in accordance with the Revised Code, 47 C.F.R. 1.40001, and this chapter, not later than sixty days after the date of filing of a completed application.
B. If the Commissioner of Buildings determines that the applicant's request is not covered by Section 943.04(d)(1), the timeframe under Section 943.05(b) will begin to run from the issuance of the Commissioner of Buildings' decision that the application is not a covered request. To the extent such information is necessary, the Commissioner of Buildings may request additional information from the applicant to evaluate the application under Section 943.04(e)(3).
(2) Type II, Type III and Type V Applications. Following the date of filing of a complete application by an entity, the Village shall grant or deny the following application types for consent not later than:
A. 90 days to collocate, replace or modify a small cell facility on an existing wireless support structure where substantial modifications are required to the wireless support structure (Type III Applications);
B. 120 days to construct, modify, or replace a wireless support structure associated with a small cell facility (Type Ill Applications);
C. 120 days as to Type V applications pertaining to sites outside the right-of-way or as set forth in the ODOT process.
(3) Wireless Support Structure Removal (Type IV). The Village shall grant or deny its consent for requests to remove wireless support structures associated with small cell facilities from the right-of-way or from public or private property within sixty days.
(b) Failure to Grant or Deny Within Prescribed Timeframes. If the Village fails to approve or deny a request for consent under this section or a request for a relevant work permit within the required time period, provided the time period is not tolled under Section 943.05(d), the request shall be deemed granted upon the requesting entity providing notice to the Village that the time period for acting on the request has lapsed.
(c) Application Denials by the Village.
(1) The Village shall not unreasonably withhold or deny consent for small cell facilities and wireless support structures.
(2) If a request by a person for consent is denied, the Village shall provide to the person in writing its reasons for denying the request and such information as the person may reasonably request to obtain consent. If a request for consent is denied for an activity described in section 4939.031 of the Revised Code, the reasons required under this division shall be supported by substantial, competent evidence and the denial of consent shall not unreasonably discriminate against the entity requesting the consent.
(3) Except in the case of a public utility subject to the jurisdiction and recognized on the rolls of the public utilities commission or of a cable operator possessing a valid franchise awarded pursuant .to the "Cable Communications Policy Act of 1984," 98 Stat. 2779, 47 U.S.C.A. 541, the Village, for good cause shown, may withhold, deny, or delay its consent to any person based upon the person's failure to possess the financial, technical, and managerial resources necessary to protect the public health, safety, and welfare.
(d) Tolling of Required Timeframes.
(1) The time periods for consent required in Section 943.05(a) may be tolled only:
A. By mutual agreement between the entity requesting consent and the Village;
B. In cases where the Village determines that the application is incomplete; or
C. If the number of requests for consent for small cell facilities or wireless support structures received is likely to result in difficulty processing applications within the time limits set forth in Section 943.05(a) due to the lack of resources of the Village, then the Village may toll the time limits as follows:
1. The time period may be tolled for up to twenty-one days for the first fifteen small cell facility or wireless support structure requests received by the Village and for the first thirty small cell facility or wireless support structure requests received by the Village within any consecutive thirty-day period.
2. Further, for every additional fifteen requests that the Village receives, and every additional thirty requests that the Village receives within any consecutive thirty-day period, the Village may toll the time period for those requests for up to fifteen days in addition to the time period provided in division (d)(l)C.1. of this section.
3. In no instance shall the Village toll the time period for any small cell facility or wireless support structure request by more than ninety consecutive days. Upon request, the Village shall provide an operator written notice of the time limit for a small cell facility or wireless support structure request.
(2) To toll the time period for incompleteness, the Village shall provide written notice to the person requesting consent not later than thirty days after receiving the request, clearly and specifically delineating all missing documents or information. The missing documents or information shall be reasonably related to determining whether the request meets the requirements of applicable federal and state law. Any notice of incompleteness requiring other information or documentation, including information of the type described herein and in accordance with state and federal law or documentation intended to illustrate the need for the request or to justify the business decision for the request, does not toll the time period.
(3) The time period for granting or denying consent resumes when the entity makes a supplemental submission in response to the Village's notice of incompleteness.
(4) If a supplemental submission is inadequate, the Village shall notify the entity not later than ten days after receiving the supplemental submission that the supplemental submission did not provide the information identified in the original notice delineating missing documents or information. The time period may be tolled in the case of second or subsequent notices under the procedures identified in divisions (d)(l) to (3) of this section. Second or subsequent notices of incompleteness may not specify missing documents or information that were not delineated in the original notice of incompleteness.
(e) Timeframe for Completion of Permit.
(1) A collocation or a new wireless support structure for which a permit is granted shall be completed by the operator or its agent within one hundred eighty days after issuance of the permit, unless:
A. The Village and the operator agree to extend this period; or
B. A delay is caused by make-ready work for a Village-owned wireless support structure or decorative pole or by the lack of commercial power or backhaul availability at the site, provided that:
1. The operator has made a timely request within sixty days after the issuance of the permit for commercial power or backhaul services; and
2. The additional time to complete installation does not exceed three hundred sixty days after issuance of the permit.
(2) If divisions (e)(1)A and B of this section cannot be met, the permit shall be void unless the Village grants an extension in writing to the operator.
(f) Consolidated Application for Multiple Small Cell Facilities And/or Support Structures.
(1) An applicant seeking to construct, modify, collocate, or replace more than one small cell facility or more than one wireless support structure may file at the applicant's discretion, a consolidated application for up to 30 small cell facility requests or up to 30 wireless support structure requests in a single application and receive a single permit for the construction, modification, collocation, or replacement of the small cell facilities or wireless support structures subject to the following:
A. This single application may be filed for multiple small cell facilities or multiple wireless support structures only if they are of substantially the same type.
B. The Village may separately address small cell facility collocations or wireless support structures for which incomplete information has been received or which are denied.
(2) In the case of a consolidated application, the fees provided for in Section 943.10 may be cumulative. However, the Village, at its discretion may opt to reduce such fees in order to encourage consolidated application submittals.
(3) In the case of a consolidated application, each small cell facility or wireless support structure proposed to be constructed, modified, collocated on, or replaced shall constitute a separate request for consent for purposes of tolling the response deadline as authorized under Section 943.05(d). A request by a single operator for a new or replacement support structure and associated small cell facility constitutes one request.
(g) Small Cell and Wireless Support Structure Activities Not Requiring Consent.
(1) Village consent shall not be required for either of the following activities conducted in the right-of-way, public property or private property:
A. Routine maintenance of wireless facilities;
B. The replacement of wireless facilities with wireless facilities that are consistent with the Village's current design requirements and guidelines and that are either:
1. Substantially similar to the existing wireless facilities; or
2. The same size or smaller than the existing wireless facilities.
(2) The Village may require a work permit for any activity described in division (1) of this section and for any activity for which consent is authorized herein and in accordance with federal and state law.
(3) Notwithstanding the amendments made to sections 4939.01 to 4939.09 of the Revised Code by H.B. 478 of the 132nd General Assembly, a cable or video service provider shall not be required to obtain permits from the Village or to pay fees, with the exception of work permits and associated fees, to place, operate, maintain, or replace micro wireless facilities pursuant to an existing franchise or video service authorization under Chapter 1332 of the Revised Code; nor shall a holder of an existing franchise or video service authorization be required to obtain additional authorizations or to pay additional fees for the placement of micro wireless facilities already covered under an existing franchise or video service authorization under Chapter 1332 of the Revised Code.
(Ord. 3971. Passed 6-20-18.)