(a) The position of Mayor’s Clerk is hereby established.
(b) Beginning on January 1, 2015 the appointment of the Village Office Clerk shall be made by the Mayor and confirmed by the Village Council by a majority vote on or before the second Wednesday of January, every four years, concurrent with the seating of the Mayor after his/her election. The appointment shall persist for the entire Mayoral term, beginning on the second Wednesday of January the Year after the Mayoral Election and ending, except as provided herein, when the Mayor's term expires.
(c) In case of death, resignation or removal of the individual elected to the Office of the Mayor, the appointment of the Village Office Clerk shall be immediately suspended. Upon the death, resignation or removal of the Mayor, the new Mayor, as provided under Codified Ordinance 131.04, shall appoint a new Mayor's Clerk or re-appoint the former Mayor's Clerk, at his/her discretion, and confirmed by a majority vote of the Village Council, within thirty-days of such an event. If for any reason during that thirty (30) day period, the individual holding the office fails to appoint a Village Mayor's Clerk and/or the Village Council fails to confirm the Mayor's appointee, the individual holding the office and/or its equivalent shall holdover in that position until the Mayor appoints and the Village Council confirms an individual to that position.
(d) The Village Office Clerk may be removed by (1) the Mayor with a majority vote of Council, or, (2) by three-fourths vote of Council in favor of removal with or without the consent of the Mayor, or, (3) by the death, resignation or removal of the Mayor as provided in subpart (c) of this section. Any form of removal may be with or without cause. Codified Ordinance Section 147.17 does not apply to the position of the Office Clerk.
(e) Duties of the Village Office Clerk.
(1) The Office Clerk shall act as a deputy clerk of the Mayor's Court, keeping dockets, files, accepting and receiving fines, costs, bail bonds, and supply the Mayor with all clerical aid and assist the Mayor in the disbursing of any monies received on behalf of the court. Such funds shall be properly accounted for.
(2) The Office Clerk may be responsible for assisting the Assistant to the Fiscal Officer in his/her record keeping for the Village's boards and commissions, including but not limited to helping keep their dockets, files, and accept and receive deposits and costs, which are to be tendered to the Fiscal Officer for deposit.
(3) To staff and keep open the Village Hall during regular business hours as designated by the Mayor.
(f) The person appointed to the office of the Office Clerk or if Assistant Office Clerk is performing the duties then they may be entitled to sick leave and vacation pay as authorized by Village ordinance. The Office Clerk may be available on each court night and shall be paid two hours' court time.
(The person appointed to the position of Office Clerk, or in the event the Assistant Office Clerk is performing the duties of the Office Clerk, may be entitled to sick leave and vacation pay as authorized by Village ordinance. The Office Clerk may be available on each court night and shall be paid two hours' court time. (Ord. 2015-7-20. Passed 9-9-15.)