A. Permit Application Manner, Form: Any person who desires to engage in filming activities that require a film permit as set forth in this chapter shall apply to the City Clerk's Office on such a form and manner as may be prescribed. The form must be fully completed and accompanied by the required fees, a hold harmless agreement, and insurance certificates before it will be processed.
B. Application Requirements: In addition to the minimum requirements set forth in chapter 1, article A of this title, all film permit applications, except for annual low-impact permit applications, shall include the following information:
1. The name, physical address, phone number, and email address of the film's producer and the production company producing the proposed filming activities;
2. The working title of the filming project and type of production;
3. The name, physical address, cellular phone number, and email address of the person in charge of the proposed filming activity;
4. The name, physical address, cellular phone number, and email address of the person in charge of the proposed filming activity on-site;
5. The number of personnel to be involved, including but not limited to the crew, cast, models, and extras;
6. The proposed dates, hours, and locations of the filming;
7. A general statement of the character or nature of the proposed filming activities, including a detailed description of any potentially disruptive activities;
8. A list of major equipment to be used, including but not limited to trucks, buses, trailers, limousines, honey wagons, generators, booms and cranes, and cameras;
9. A statement regarding the use of moving vehicles (including watercraft and aircraft), firearms, open flames, animals, stunts, pyrotechnics, or any other hazardous activity;
10. A staging plan illustrating the placement of all sets, props, and equipment, including generators, cameras, booms and cranes, honey wagons, etc.;
11. A proposed parking plan and base camp location;
12. A street plan including all proposed street or public rights-of-way closures, if applicable;
13. A proposed sound amplification plan, if applicable;
14. A plan for proposed crowd control and first aid/medical support;
15. A plan for cleanup and closeout of all locations used for filming; and
16. Any additional information that the City Clerk may reasonably require.
C. Annual Low-Impact Film Permit Applications: Any locally-based person conducting only low-impact filming may apply for an annual license from the City Clerk's Office for such activities in lieu of numerous individual low-impact tier film permits. All annual low-impact film permit applications shall include the application information set forth in chapter 1, article A of this title, and additional information that the City Clerk's Office may reasonably require. Any filming activities by an annual low-impact film permittee that is medium, high, or high-impact with SET would require separate permit applications for each such activity.
D. Ongoing Duty To Update: Every applicant and permittee shall have an ongoing affirmative duty to update all information provided on the permit application, in the event such information becomes outdated, untrue, or otherwise incorrect as reasonably soon after the applicant or permittee becomes aware of such change.
E. Impact Tiered Application Timing: All low, medium, high, high-impact with SET tier permit applications shall be filed with the City Clerk's Office within the minimum timing requirements as follows:
1. Low-Impact Filming: Complete permit application due no later than three (3) business days in advance of the proposed filming activities.
2. Medium-Impact Filming: Complete permit application due no later than five (5) business days in advance of the proposed filming activities.
3. High-Impact Filming: Complete permit application due no later than five (5) business days in advance of the proposed filming activities.
4. High-Impact With SET Filming: Complete permit application shall be submitted to the City Clerk's Office as early as possible in advance of the proposed filming activities. Upon review of the application, the City Clerk's office shall provide the applicant with a timeframe for permit approval based on the proposed filming activities.
F. Fees And Surety Bond: All required fees shall accompany each permit application. The fees for filming activities shall be established by the City Council and listed on the City's most current master fines and fees schedule.
1. The following fees may be required with a permit application, as applicable to the proposed filming activities:
a. Application Fee: Permit application fees based on type and tier of permit shall be charged in an amount established by the City Council and listed on the City's most current master fines and fees schedule. The permit application fee is non-refundable.
b. City Property Use Fee: A daily use fee may be charged for any use of City property during filming activities, in an amount established by the City Council and listed on the City's most current master fines and fees schedule.
c. Street Closure Or Impediment Of Traffic Fee: If an applicant's proposed filming activities require the closure or impediment of traffic upon public streets, the applicant shall pay the Citizen Use Permit Fee as set forth in title 3, chapter 17 of this Code, to cover the cost of City staff time required to evaluate, process, and enforce the Citizen Use Permit to allow for street closure or impediment to street traffic for filming activities.
d. Extraordinary City Resources Fee: If an applicant's proposed filming activities require the use of Extraordinary City Resources, the applicant may be required to pay the actual fully burdened hourly labor rate for each City personnel used and the actual costs for the use of City equipment.
e. Parking Fees: If an applicant's proposed filming activities require public parking, the applicant shall pay for the appropriate parking fees (e.g., parking meter permits, meter hoods, etc.) as provided for in title 6, chapter 10, article B of this Code, and set forth on the master fines and fees schedule.
f. Other Fees: Any other City fees applicable to the proposed filming activities established by the City Council and listed on the City's most current master fines and fees schedule.
2. Surety Bond: Upon review of a film permit application, the City Clerk may require an applicant to post a refundable performance bond, cash surety, or other comparable forms of security guarantee ("Surety Bond") in an amount to be determined by the City Clerk before the application may be approved. A surety bond may be required when the proposed filming activities would require difficult cleanup and restoration of the public property, or if the applicant, under prior film activities or film permits, failed to reasonably or timely cleanup and restore a filming location. Upon completion of filming, clean up, and restoration of the public property to the satisfaction of the City Clerk, the surety bond shall be returned to the permittee.
G. Permit Term; Permit Nontransferable: Film permits, with the exception of annual low-impact film permits, are issued specific to a single filming project. An issued permit shall be valid for the period of time specified within the permit.
1. All annual low-impact film permits shall terminate at midnight on January 31 each year. Renewal of annual low-impact film permits shall follow the permit renewal application process set forth in chapter 1, article A of this title and this chapter.
2. Nontransferable: All film permits issued under this chapter are nontransferable.
3. "Rainy Day" Accommodations: Permittees may apply to the City Clerk's Office to adjust a permit's term or conditions due to weather conditions, and the City Clerk's Office shall endeavor to accommodate such requests within reason and the availability of public properties. (Ord. 44-23, 12-19-2023, eff. 11-1-2024)