A. Childcare Facility Recordkeeping Requirements For Each Enrolled Child:
1. Every childcare facility owner shall maintain on the premises of the childcare facility, a file or record for each and every child enrolled at, attending or present at the childcare facility. The files and records shall be indexed and filed together in a secure, but readily available, location. Every child's file and records shall be purged by the childcare facility owner within six (6) months of the date the child withdraws from enrollment at the childcare facility, unless otherwise required to be maintained under State or Federal law. All records required pursuant to this section must be made available by the childcare provider at the time of request by any Licensing Officer.
2. The required file or record shall contain, at a minimum, the following documents and information:
a. The child's full name.
b. The child's birthdate.
c. The full name, telephone number and address of each child's parent, guardian, emergency contact person or agency which placed the child.
d. A medical treatment consent form signed by the child's parent or guardian, which authorizes emergency medical treatment by a physician if the parent or guardian cannot be reached.
e. The name, address and telephone number of a physician designated by the child's parent or guardian, including any hospital preference if emergency medical treatment is required.
f. Information regarding the child's allergies, medication and other health related needs.
g. Within fourteen (14) days of initial attendance, the childcare facility must obtain from the child's parent or guardian a current immunization record for each enrolled child unless the child's parent or guardian has submitted to the Childcare Facility Director:
(1) A certificate provided by the child's parent or guardian and signed by a physician licensed by the State Board of Medicine stating that the physical condition of the child is such that all or any of the required immunizations would endanger the life or health of the child; or
(2) A signed statement objecting to immunizations upon religious grounds.
h. The immunization record of each child shall contain the immunizations required by the State Board of Health and Welfare's rules adopted under the provisions of Idaho Code title 67, chapter 52.
i. Immunization records must be signed by a physician or his representative, or another licensed healthcare professional, and shall verify that the child has received or is in the process of receiving immunizations as specified by the State Board of Health and Welfare; or can effectively demonstrate, through verification in a form approved by the State Department of Health and Welfare, immunity gained through prior contraction of the disease.
B. Childcare Worker Records: Every childcare facility owner, chief agent or designated responsible person shall maintain on the premises of the childcare facility training records for every childcare worker (including those under temporary license status) and juvenile childcare worker. These records shall contain:
1. The number of hours of workshop attendance;
2. The name of every training session attended;
3. The subject content; and
4. The name of the instructor.
C. Criminal History And Background Check Records: Every childcare facility owner shall maintain a copy of the printed, signed and notarized childcare license for all individuals required to obtain a criminal history and background check or enhanced clearance check. This copy must be readily available for inspection to verify compliance with the criminal history and background check clearance requirement and enhanced clearance check. An employer who chooses to use a criminal history and background check or enhanced clearance check obtained for a previous employer must comply with all criminal history and background check requirements as set forth in chapter 1, article A of this title and this chapter.
D. Posting Of Records And Documentation: Training records and the following documentation and information shall be posted in a conspicuous place or available for inspection within the pick up and drop off area of every childcare facility:
1. A copy of this chapter or a notice that a copy may be obtained from the childcare facility upon request;
2. A current CPR and first aid certification for every childcare worker and juvenile childcare worker employed at the childcare facility;
3. A current City license for the childcare facility and the current City licenses of every childcare worker, juvenile childcare worker (including those under temporary license status) and volunteer employed or being utilized at that childcare facility;
4. An illness policy;
5. A discipline policy outlining and describing all methods of discipline employed at the facility;
6. A fire escape plan;
7. A fire inspection certificate;
8. A policy on enrolling children without current immunizations;
9. Written documentation identifying every person who is authorized to pick up a child from the facility. Only the child's parent or guardian, or those people approved in advance and in writing by the child's parent or guardian, may pick up a child from a facility; and
10. A "Permission to Provide Transportation" form signed by the child's parent or guardian, if applicable. (Ord. 36-14, 9-30-2014; amd. Ord. 29-17, 9-19-2017; 2019 Code; Ord. 60-21, 12-14-2021, eff. 3-1-2022)