A. Competitive Bidding: Except for purchases or contracts for professional services and purchases authorized under subsections 3-2-6E and F of this chapter, all purchases or contracts for materials, supplies, commodities, labor, and services involving amounts in excess of twenty thousand dollars ($20,000.00), made by or on behalf of the village, shall be let by competitive bidding, after advertisement, to the lowest responsive and responsible bidder. (Ord. 2011-35, 9-12-2011)
B. Bids Publicly Opened: At the date, time, and place designated in the bid notice, such sealed bids submitted shall be publicly opened and read by the village administrator, or an authorized designee. The report concerning the bid results shall be forwarded to the village board for review and action at the soonest possible regular meeting of the village board. (Ord. 2011-35, 9-12-2011; amd. Ord. 2013-37, 12-16-2013)
C. Sale Of Personal Property Over Twenty Thousand Dollars: The sale of all village owned personal property valued over twenty thousand dollars ($20,000.00) shall be let by competitive bidding, after advertisement, to the highest responsible bidder.
D. Sale Of Real Property: The sale of all real property made by or on behalf of the village shall be governed by its home rule powers or the provisions contained in 65 Illinois Compiled Statutes 5/11-76-1 et seq., whichever is more advantageous to village operations, as designated by the village board at the time that a decision is made to initiate the sale of the real property.
E. Disposal Of Personal Property Under Twenty Thousand Dollars: If in the opinion of a simple majority of the village board then holding office, personal property valued under twenty thousand dollars ($20,000.00) is deemed to be no longer necessary or useful to, or in the best interest of the village to keep, the village board may dispose of the surplus personal property in one of the following manners:
1. Adopting an ordinance authorizing the sale of that surplus personal property in such a manner as the village board may designate, with or without advertising the sale; or (Ord. 2012-36, 7-23-2012)
2. Authorizing the village administrator or an authorized designee to convert the surplus personal property into some other form that is useful to the village by using the material contained in the surplus personal property; or
3. Authorizing the village administrator or an authorized designee to convey or turn in any specified article of personal property as partial payment on a purchase of any similar equipment or article, however, no equipment or article shall be turned in as part of the purchase price on any new purchase except upon receipt of competitive bids, in such manner as may be prescribed by the village administrator or an authorized designee, after notice to all bidders that the article will be turned over as part of the purchase price.
F. Disposal Of Property Having No Market Value: The village administrator, or an authorized designee, is authorized to dispose of personal property which is reasonably deemed by the village administrator, with the concurrence of the finance director/treasurer, to have no market value within or outside of village operations, in any reasonable manner, without approval by the village board. (Ord. 2012-36, 7-23-2012; amd. Ord. 2013-37, 12-16-2013)
G. Purchases Of Amounts Between Two Thousand Five Hundred Dollars And Twenty Thousand Dollars: Except for purchases or contracts for professional services, all purchases or contracts for goods and services involving amounts of two thousand five hundred dollars ($2,500.00) or more, but less than twenty thousand dollars ($20,000.00), made by the village, shall be let in the open market through a solicitation by mail, telephone, facsimile machine, or e-mail, or otherwise to ensure the best interest of the public pursuant to section 3-2-6 of this chapter.
H. Bulk Purchase Of Gasoline: Except for purchases authorized under subsection 3-2-6E of this chapter, all individual purchases or contracts for the bulk purchase of gasoline and/or diesel fuel for use in village vehicles involving amounts in excess of five thousand dollars ($5,000.00), but less than twenty thousand dollars ($20,000.00), and made by or on behalf of the village, shall be let in the open market, through a solicitation by mail, telephone, facsimile machine, or e-mail, or otherwise, to ensure the best interest of the public.
I. Financial Status; Proposed Subcontractors: As a condition precedent to contract award, bidder's financial status and his proposed subcontractors will be carefully considered. No bid shall receive consideration unless accompanied by bid security as prescribed by section 3-2-5 of this chapter. (Ord. 2011-35, 9-12-2011; amd. Ord. 2012-36, 7-23-2012)
1. All bid security accompanying the bids, except those of the lowest, second lowest and third lowest, will be returned within thirty (30) days after bids are opened. The bid security of the lowest, second lowest and third lowest will be retained until the awarded contract and any required performance, labor, and material payment bonds have been properly executed. (Ord. 2011-35, 9-12-2011; amd. Ord. 2012-36, 7-23-2012; Ord. 2013-37, 12-16-2013)
2. If any bid is withdrawn after the closing time for receipt of bids, or if the bidder fails or refuses to execute the contract and to furnish and execute a performance, labor, and material payment bond, the bid security accompanying the bid shall be retained by the village as liquidated damages and not as a penalty. (Ord. 2011-35, 9-12-2011; amd. Ord. 2012-36, 7-23-2012)
3. Unless waived by the village administrator or an authorized designee, and due to the project bid being of nominal value and that only a single payout for the project is anticipated, the accepted bidder to whom award has been made for the entire project must be able to furnish and deliver to the village administrator, or an authorized designee, prior to the village execution of the contract, a satisfactory performance, labor and materials bond in an amount equal to one hundred percent (100%) of the contract sum for the entire project. (Ord. 2011-35, 9-12-2011; amd. Ord. 2012-36, 7-23-2012; Ord. 2013-37, 12-16-2013)