A. Level 4 purchases shall be awarded by the city council and shall require competitive written bidding as follows:
1. Bid specifications shall be prepared, and notices inviting written bids shall be solicited by an electronic bidding platform, or an alternative method from a minimum of three (3) sources or the open solicitation of bids as set forth in the rules and regulations adopted by the Director pursuant to this chapter.
2. Bids shall be submitted in writing to the Electronic Bidding Platform or an alternative method as set forth in the rules and regulations adopted by the Director pursuant to this chapter, and must be received prior to the bid closing date and time. Bids shall not be reviewed until the date and time designated in the bid specifications.
B. With regard to the purchase of supplies, equipment or services, the city council shall award the bid to the lowest responsible bidder, or shall reject all bids. The city council may waive any irregularities or informalities in any bid or bidding.
C. The city council may waive the procedures required by this section if the city council determines that the equipment or supplies are available only from one source as set forth in section 3-3-113 of this chapter and may send a notice inviting bids to only two (2) prospective bidders if the city council determines that the equipment or supplies are available from only two (2) sources.
D. Upon determining that conformance with the procedures set forth in this article would be contrary to the best interests of the City or upon determining that compliance with the procedures would be impractical, the city council may waive, by motion or resolution, any or all of the requirements of this section. (Ord. 06-O-2504, eff. 10-20-2006; amd. Ord. 21-O-2835, eff. 4-16-2021)