A. Any alteration to, amendment of, or deviation from an awarded purchase order or contract as to scope, cost, time for completion, material, or equipment furnished as a part of the purchase order or contract, or any alteration to, amendment of, or deviation from the nature of work to be performed, shall require the completion and issuance of a change order or execution of a contract amendment. Additions to work cannot be combined with deletions to work to avoid the change order requirement.
B. The appropriate Contracting Officer may approve a change order as long as the combined amount of the original purchase order and the change order does not exceed the Contracting Officer's purchasing authority. If the original purchase order or contract was approved by the city council, a change order may be approved in an amount that does not exceed the Contracting Officer's purchasing authority. All other change orders shall be approved by the city council or the person, if any, designated in a contract approved by the city council. No change order shall be binding on the City until approved as provided herein.
Change orders shall not be issued unless:
1. The change order arises in good faith out of an unknown condition or unforeseen circumstance including, without limitation, unforeseen or unknown quantities of goods and/or services differing materially from the quantities of goods and/or services that were contemplated in the purchase order or contract, or, alternatively, the change order arises due to an error in the City's specifications that accompanied the bid solicitation; and
2. The change order does not change the purpose of the purchase order or contract; and
3. With regard to a service contract or a contract for public project performance, the change order is reasonably related to the scope of work authorized under the original contract; and
4. With regard to the purchase of goods or supplies, the change order is required to allow the goods or supplies to fulfill the purpose for which they were intended.
C. Any change order for a public project shall be in accordance with the most current edition of the "Standard Specifications For Public Works Construction", adopted by the joint cooperative committee of the Southern California chapter of the American Public Works Association and the Southern California districts of the Associated General Contractors Of California. (Ord. 06-O-2504, eff. 10-20-2006; amd. Ord. 21-O-2835, eff. 4-16-2021)