A. In order to more efficiently manage all purchases and other contracts, the City shall issue a purchase order to each vendor who agrees to provide goods or supplies to the City and the City shall issue a purchase order to accompany every contract for the performance of services or public projects unless otherwise authorized by an administrative regulation signed by the city manager or authorized by the rules and regulations adopted by the Director pursuant to this chapter. Except as otherwise provided herein, no contract shall be deemed to be an authorization to proceed with work unless accompanied by a purchase order authorized and executed pursuant to this section, nor shall any vendor or contracting party be authorized to perform any service, perform any public project, or provide any supplies or equipment without first receiving a purchase order authorized and executed pursuant to this section.
B. Notwithstanding the above, litigation service contracts shall be exempted from the requirement to issue a purchase order due to the confidential nature of the fees anticipated. Litigation services shall be paid with a contract in place and the responsible department shall not pay more than the appropriated budget. If additional funding is required, an additional appropriation must be approved by the city council. (Ord. 06-O-2504, eff. 10-20-2006; amd. Ord. 21-O-2835, eff. 4-16-2021)