Unless otherwise provided by a labor agreement:
(a) Each full time City employee hired prior to September 1, 1995, shall earn and accrue vacation leave according to his or her number of completed months of service with the City. Vacation leave shall be accrued at the following rates per bi-weekly pay period:
Service Time (months) | Accrual Rate (Hours) | Annual Entitlement (Hours) |
12 to 59 | 3.1 | 80 |
60 to 119 | 4.6 | 120 |
120 to 179 | 6.2 | 160 |
180 or more | 7.7 | 200 |
Vacation credit accrues while on vacation, paid military leave and sick leave. No vacation credit is earned while an employee is in no pay status or on Workers’ Compensation. Prorated vacation is given for any part of a pay period. Eighty (80) hours of vacation credit is added at the completion of twelve (12) months of service. Forty (40) hours vacation credit is added at the completion of sixty (60), one hundred twenty (120), and one hundred eighty (180) months of service, in addition to the increased rate of accrual.
(b) Each full time City employee hired after September 1, 1995, shall earn and accrue vacation leave according to his or her number of completed months of service with the City. Vacation leave shall be accrued at the following rate per bi-weekly pay period:
Service Time (months) | Accrual Rate (Hours) | Annual Entitlement (Hours) |
12 to 95 | 3.1 | 80 |
96 to 179 | 4.6 | 120 |
180 or more | 6.2 | 160 |
Vacation credit accrues while on vacation, paid military leave and sick leave. No vacation credit is earned while an employee is in no pay status or on Workers’ Compensation. Prorated vacation is given for any part of a pay period. Eighty hours of vacation credit is added at the completion of twelve months of service. Forty hours vacation credit is added at the completion of ninety-six, and one hundred eighty months of service, in addition to the increased rate of accrual.
(c) Vacation leave may be used as the employee chooses for personal business provided no less than seven days notice is given to the department personnel officer. Leave shall be no less than one day for personal business.
(d) The rate of vacation pay shall be the employee’s regular rate of pay in effect for the employee’s regular job. Employees shall receive their vacation pay no later than Friday preceding the start of their vacation provided they make a verbal request to the Auditor’s Office three days in advance.
(e) Upon permanent separation of employment, employees shall be entitled to compensation at their current rate of pay for all accrued and unused vacation leave to their credit at the time of separation.
(f) Vacations shall be granted at the time requested by the employee if the work load and scheduling permits. If the nature of the work makes it necessary to limit the number of employees on vacation at the same time, the employee with the greater seniority shall be given his or her choice.
(g) (1) Vacation calendars will be started around no later than January 3rd and completed by February 15th of the new year. The employee with the greatest seniority shall have the vacation calendar first and shall mark down their choice. It will then pass to the next employee by seniority within three days, etc., down the seniority line until all employees have marked down their selection. The procedure shall continue until all employees have taken vacation periods they desire to reserve.
(2) An employee shall select at least two-thirds of his/her vacation time at the January 3rd to February 15th sign-up period. The calendar shall be passed around again from July 1st to July 20th for signing up for balance vacation time in excess of one day. Vacations selected upon the first calendar may not be bumped.
(3) At completion of this process, the vacation calendar shall be kept on file.
(h) A vacation period cannot be less than eight hours. Vacations will be selected by seniority. No employee on the first passing of the vacation calendar shall reserve more than eighty hours during June, July and August. One vacation period must consist of a minimum of forty hours each year for each employee.
(i) Except in unusual circumstances, as determined by the affected employee’s appointing authority, vacation leave shall be taken during the year in which it is accrued or it shall be lost. In no event shall any employee be permitted to carry-over more than five days of vacation leave into the next year.
(j) Employees shall not be permitted to work and be compensated for vacation time unless agreed to by their appointing authority and approved by the finance office. Any employee who is required to and does work in an emergency during his vacation period shall be paid at a rate of two and one-half times his regular rate of all hours worked. Payment of this premium shall cause these hours to be deducted from earned vacation.
(k) Non-refundable room reservation costs incurred by an employee due to a re- scheduling of a vacation at the City’s request, where non-sufficient time was given to cancel reservations, will be reimbursed by the City upon proper documentation.
(Ord. 47(94-95). Passed 12-18-95.)
(Ord. 47(94-95). Passed 12-18-95.)
(l) Provided that adequate funds are available, employees may cash-in up to forty (40) hours of accrued but unused vacation leave annually.
(m) An employee who has retired in accordance with any retirement plan offered by the State, but who has been rehired by the City, shall not have prior service with the City or any other public service counted for the purpose of computing annual vacation leave.
(Ord. 5(2008-09). Passed 10-27-08.)