The Board of Zoning Appeals shall adopt rules in accordance with the provisions of the Zoning Ordinance, and any others not inconsistent herewith or with the Ohio Revised Code. The Board shall choose annually, at its first meeting in January, a chairman, vice chairman, and secretary, and fix their duties.
(a) Meetings. Meetings of the Board of Zoning Appeals shall be held at the call of the chairman and at such other times as the Board may determine, and shall be at sufficiently frequent intervals, at the discretion of the Board, for the efficient conduct of its business. The chairman, or in his absence the acting chairman, shall have the power to issue subpoenas for the attendance of witnesses and production of records, and may administer oaths and take testimony. Upon failure of any persons to answer in response to the subpoena of such officer, application may be made to the courts for an order compelling the attendance of such witnesses. All meetings of the Board of Zoning Appeals shall be open to the public.
(b) Secretary. The Board of Zoning Appeals shall have a secretary who shall keep the minutes of its meeting, who shall be the official custodian of all its minutes, records, and decisions, and who shall perform such other duties as the Board shall by its rules determine. The term of the secretary of the Board of Zoning Appeals shall be for one year commencing January 1 of each year.
(c) Minutes and Records. The secretary of the Board of Zoning Appeals shall keep minutes of the Board's proceedings, showing the vote of each member upon every question, or if absent or failing to vote, indicating that fact. The secretary shall keep records of the Board's examinations and official actions, all of which shall be immediately filed in the office of the Board, and shall be a public record. A card index record of all variances granted pursuant to action of the Board of Zoning Appeals under the Zoning Ordinance shall be maintained in an alphabetical street file, and the location of such variances and special exceptions shall be marked upon a copy of the Zoning District Map. Such file and the map shall be available for public inspection.
(d) Quorum and Vote. The presence of two members shall be necessary to constitute a quorum and the concurring vote of two members of the Board of Zoning Appeals shall be necessary to reverse any order, requirement, decision or determination of any administrative officer or to decide in favor of the appeal of any matter upon which it is required to pass, in accordance with the provisions of the Zoning Ordinance, or to effect any variation in the Zoning Ordinance.
(1) In exercising the power conferred upon it, the Board of Zoning Appeals may, in conformity with the Ohio Revised Code and the amendments thereto, reverse or affirm, wholly or partly, or modify the order, requirement, decision or determination as ought to be made, and to that end have all the power of the Zoning Official.
(2) The chairman, or in the event of his absence from the City or his physical disability, the vice chairman, and the secretary shall sign all orders or instructions to the Zoning Official and recommendation to Council pertaining to matters relating to the Zoning Ordinance.
(Ord. 58(72-73). Passed 11-21-73.)