(A) Application for the permit authorized by this chapter shall be filed with the Beech Mountain Town Clerk on a form provided by the town.
(B) The application for an event permit shall set forth the following information:
(1) The name, address, email and telephone number of the person, organization or entity seeking to conduct or sponsor the event;
(2) The name, address and telephone number of the individual in charge of the event;
(3) The proposed date and time period when the event is requested to be conducted, and the dates and times of rain dates for the event, if applicable;
(4) A sketch-map showing:
(a) The area where the event is to take place, including assembly areas;
(b) Any streets to be closed or obstructed; or subject to heavy foot or vehicular traffic;
(c) The location of any proposed barriers or traffic control devices that will be erected;
(d) The location of any concession stand, booth or other temporary structures or facilities; and
(e) The location of proposed fencing, stands, platforms or seating areas;
(5) The approximate number of people expected to attend the event;
(6) The hours when the event will start and terminate;
(7) A statement as to whether the event will occupy all or only a portion of the width of the streets proposed to be traversed, if any;
(8) When applicable, a request that the town provide specified services and/ or that the town close identified streets or portions of streets for a particular period; and
(9) The property owner of the location for the event. If the applicant is not the property owner, written permission from the property owner for the event shall be provided.
(10) Proof of liability insurance in the minimum amounts set forth below.
(C) (1) A fee may be required to be paid upon application for a permit, according to the fee schedule maintained in the office of the Town Clerk.
(2) If events require no significant town services, the Beech Mountain Town Council may waive the event fee set forth above upon a finding by the Beech Mountain Town Council that the benefits to the town created by the event outweigh the expense and imposition on town staff and resources created by the event.
(3) Events of varying sizes require more time in which to properly plan and staff. The application for the event shall be submitted by the following deadlines:
Event size | Notification |
Event in excess of 1000 persons | 120 days prior to the event |
Event 501 - 1000 persons | 60 days prior to the event |
Event 101 - 500 persons | 30 days prior to the event |
Event less than 100 persons | 7 days prior to the event |
(1989 Code, Title VI, Ch. 75, § 1-3) (Ord. passed 3-10-1992; Ord. passed 8-14-2001; Ord. 2016-02, passed 1-12-2016)