(a) General Provisions. Overtime is defined as all time worked in excess of the normal work week. The normal work week is forty hours per week or eight hours per day for all employees, unless otherwise provided for contractually. As a general rule, the requirement for frequent overtime service in a department shall be considered evidence of understaffing or improper organization and shall be subject to investigation by the administration. Department heads must make every reasonable effort to control the use of overtime and to prevent the indiscriminate use thereof. Overtime pay shall be approved in writing by the department head before payment shall be made by the Finance Department.
(b) Reporting Scheduled and Emergency Overtime. In order to provide for uniform procedures, all overtime shall be divided into two categories and reported and listed separately as such, namely:
(1) Scheduled overtime. That which is anticipated or planned for; and
(2) Emergency overtime. That which is not anticipated or planned for.
(c) Approval of Scheduled and Emergency Overtime. The department heads shall review scheduled overtime lists and approve or disapprove thereof. A department head may be asked to substantiate the need for the overtime request. If a department head is unavailable to review and sign scheduled overtime lists, he may delegate this responsibility to the employee left in charge of supervision in his absence. Emergency overtime shall be approved by the department head whenever possible, but may be worked without such approval if the department head is not available and if, in the supervisor's judgment, it is essential that the work be completed.
(d) Employee Remuneration.
(1) Employees represented by an employee organization shall be paid overtime in accordance with the provisions outlined in their contract.
(2) Nonrepresented employees shall be paid overtime at the rate of time and one-half the normal rate of pay for all hours worked in excess of forty hours per week or shall be granted equivalent compensatory time off, subject to the approval of the City Manager, upon the recommendation of the department head. A record shall be kept by the department head of all overtime worked and compensatory time due.
(3) Department and division heads shall not be paid overtime but may take compensatory time off, subject to the approval of their supervisor, for extra hours worked. In any case, a record shall be kept by the employee of all overtime worked and compensatory time due.
(Ord. 14-78. Passed 11-28-78.)