The individual positions, the job descriptions and the Classification Plan should be reviewed continually to adapt them to changing conditions resulting from new services or programs, transfers of duties, organizational changes, changes in methods of procedures or other changes affecting the duties and responsibilities of employees. As a minimum, when a vacancy occurs, the need to fill the position, its pay level on the Compensation Plan and the job description should be carefully reviewed before the position is filled. A comprehensive review of the entire Classification Plan should be conducted at least every five years.
(a) New Positions. When requested by a department head or the City Manager, the Director of Employee Relations shall study the duties and responsibilities of each new position as it is created and, on the basis of that study, shall place the position in the appropriate job classification in the Classification Plan. If a suitable job classification does not exist, the Director of Employee Relations shall recommend the establishment of a new job classification to the City Manager. Upon the direction of the City Manager, the Director of Employee Relations shall then prepare a job description to be incorporated into the Classification Plan and make recommendations concerning the appropriate pay level on the Compensation Plan. The job classification will be added to the Classification Plan after approval by the City Commission. The pay level will be added to the Compensation Plan after approval by the City Commission.
(b) Periodic Review. The City Manager may periodically require department heads and/or other employees to submit descriptions of departmental job duties for the purpose of determining if there has been a change in duties or responsibilities which necessitates a change in the job description or the reclassifying of a position under a different job description.
(c) Department Head; Generated Chance. When a department head feels that a particular job in his department has changed sufficiently in scope to require reclassification, he shall so report to the Director of Employee Relations, along with a written statement of the reasons for the requested change. The Director of Employee Relations shall study any job position when so requested by the department head, present the findings to the department head and, with his concurrence, reclassify the position with the approval of the City Manager and the City Commission.
(Ord. 14-78. Passed 11-28-78.)