121.02  MEETINGS.
   (a)     General.   The following meetings shall have minutes taken, and these minutes shall be approved by a majority of City Council and filed with the Clerk of Council.
(Ord.  2015-144.  Passed 12-7-15.)
   (b)   Organizational Meeting.
      (1)     The Council organizational meeting is to be held in January of each year following a regular municipal election. The Council shall meet in Council Chambers for the purpose of organization.  No gathering of persons elected as members of Council, prior to the start of their term, shall be considered a Meeting of Council.  (Ord.  2020-010.  Passed 2-24-20.)
      (2)     The President of Council, the Vice President of Council, the Planning Commission representative, and the Clerk of Council and any deputies shall be elected by the members of Council at this meeting.
      (3)     Committee, Board, and Commission assignments shall be based on the seniority of the Members of Council.  Council members shall list their top three choices in order of preference.  In order of seniority, each Council member will be assigned his/her top choice.  The appointments made by Council shall be valid until the next organizational meeting or as otherwise determined by Council. 
      (4)     Seniority for the selection of assignments shall be determined by the length of uninterrupted councilmanic service only.
      (5)     No meeting of a Committee of Council, Board or Commission shall convene during January of an even numbered year, prior to the Organizational Meeting of Council.
(Ord. 2015-144.  Passed 12-7-15.)
   (c)   Regular Meetings.   All meetings of the Council shall be held in Council Chambers in City Hall unless otherwise ordered by Council.  In December of each year, Council shall vote to set the Regular Council Meeting Calendar for the following year.
(Ord. 2016-176. Passed 12-19-16.)
 
   (d)     Regular Meetings During the Holidays.   EDITOR’S NOTE: Former subsection (d) hereof was repealed by Ordinance 2016-176.
   (e)   Special Council Meetings.    Special Council meetings may be called by the Mayor, President of Council, or any three members of Council.  Unless an emergency exists requiring a shorter notice confirmed by at least two-thirds of the members of Council, there shall be given at least twenty-four (24) hours notice in writing of such special meeting served personally on each member of Council or left at their usual place of residence.  Such notice shall state the subjects to be considered at the meeting and no other matter shall be considered except on the approval at that meeting by at least two-thirds of the members of Council.  City officials requested to attend the special Council meeting shall also be notified in the above manner.
   (f)   Worksessions.  Worksessions may be called by the President of Council, three members of Council, or by a motion of Council.  There shall be given at least twenty-four (24) hours notice in writing of such worksession served personally on each member of Council or left at their usual place of residence.  Such notice shall state the subjects to be discussed at the meeting and no other matters shall be discussed except on the approval at that meeting by at least two-thirds of the members of Council. City officials requested to attend the worksession shall also be notified in the above manner.  No legislative deliberation is to take place during a worksession.  Citizens' comments may be permitted at worksessions.
   (g)   Public Hearings.
      (1)   Public Hearings offer citizens an opportunity to express their opinion on a particular issue or piece of legislation in front of Council before final consideration. Public hearings may be a separate meeting or may be held before, during, or after a regular or special meeting. No legislative deliberation is to take place during a public hearing. Council will not approve the legislation the same night as the hearing. In the event that the timeline necessitates earlier approval, this provision may be waived.
      (2)   Public hearings in front of City Council must be held for the following issues:
         A.     Zoning Map and Regulation Changes
         B.     Budget Commission Tax Rate and Levy Certification
         C.     Annual Tax Budget Approval
         D.     Other issues as advised by the Law Director
         E.     Upon the request of the majority of Council
         F.     Building Regulation Changes
         G.     CAUV Applications
      (3)     Notification
         A.     Date of hearing must be set by a motion of City Council
         B.     Hearing must be advertised in at least one newspaper of general circulation
         C.   Hearing advertisement must occur at least 30 days prior to the public hearing
         D.   Advertising must state the title of the legislation, the time, date and place of the hearing
         E.    All "Aurora reporting" press should be notified
   (h)   Quorum.  A majority of the members of Council shall constitute a quorum to transact business, but a lesser number may adjourn from time to time and compel the attendance of absent members in such manner and under such penalties as may be prescribed by Council rules and regulations duly adopted. 
   In the absence of a quorum at the hour appointed for the meeting the members present may, by majority vote of those present, recess for a period not exceeding thirty minutes.
   (i)   Time Limit.  Council meetings shall not exceed three (3) hours, not including Executive Sessions and the Mayor's Report, unless Council suspends the Rules of Council to continue the meeting.  The questions and answers regarding the Mayor's Report are to be considered as a part of the Report.
   The Mayor's Report shall be limited to seven (7) minutes, not including questions and answers, unless a longer period of time is approved by the Chair. 
   (j)   Executive Session.
      (1)   All meetings of Council shall be public. However, Council may go into Executive Session to consider only those subjects permitted by Ohio law.
      (2)   Council must return to Open Session prior to the consideration of any order of business.
      (3)   Executive Sessions are privileged and confidential, and information shall not be shared with anyone other than the participants. 
         (Ord. 2015-144.  Passed 12-7-15.)