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There is hereby established a City Records Commission composed of the City Manager or his appointed representative, the City Director of Finance, the City Solicitor, the Human Resources and Payroll Administrator and a citizen appointed by the City Manager.
(Ord. 2014-56. Passed 4-21-14.)
The members of the City Records Commission shall serve without compensation. The term of office of the City Manager, City Solicitor and City Director of Finance shall be commensurate with their public term of office. The term of the citizen member, who shall be a resident of the City, shall be for a period of two years. Any vacancy of an unexpired term of the citizen member shall be filled by the City Manager for the unexpired term.
(Ord. 2014-56. Passed 4-21-14.)
The members of the City Records Commission shall select a Chairman and a Vice-Chairman. The Commission shall appoint a Secretary who may or may not be a member of the Commission who shall serve at the pleasure of the Commission. The Commission may employ an archivist to serve under its direction. Council shall provide for the accommodations and expenses for the work of the Commission provided Council determines such accommodations and expenses are necessary and proper.
(Ord. 2014-56. Passed 4-21-14.)
The City Records Commission shall meet at least once every six months, and upon call of the Chairman. The Commission shall adopt its rules in accordance with the laws of the State of Ohio. The Commission shall keep a record of its proceedings. Three members shall constitute a quorum for the transaction of business. All proceedings of the Commission shall be public except the Commission may, from time to time, convene executive sessions which shall not be open to the public.
(Ord. 2014-56. Passed 4-21-14.)
(Ord. 2014-56. Passed 4-21-14.)
(a) The functions of the City Records Commission shall be to provide rules for the retention and disposal of records of the municipal corporation and to review applications for one-time records disposal and schedules of record retention and disposition submitted by municipal offices. Records may be disposed of by the Commission pursuant to the procedure outlined in this section. The Commission may at any time review any schedule it has previously approved and for good cause shown may revise that schedule.
(b) When municipal records have been approved for disposal, a list of such records shall be sent to the Auditor of the State. If he disapproves of the action of the Commission, in whole or in part, he shall so inform the Commission within a period of sixty days and these records shall not be destroyed. Before public records are disposed of, the Ohio Historical Society shall be informed and given the opportunity for a period of sixty days to select for its custody such public records as it considers to be of continuing historical value.
(Ord. 2014-56. Passed 4-21-14.)
CITY OF ASHTABULA