(a) Upon reasonable request of the City Manager, a provider shall provide the City with a list of any and all material communications, public reports, petitions, or other filings, either received from or submitted to any municipal, county, state or federal agency or official (and any response thereto submitted by or received by a provider), and any other information or report reasonably related to a provider's obligations under this Chapter which in any way materially affects the operation of the system or a provider 's representations and warranties set forth herein, but not including tax returns or other filings which are confidential. Upon request, a provider shall promptly, but in no case later than fifteen (15) business days following the request, deliver to the City a complete copy of any item on said list. Upon the request of the City, a provider shall promptly submit to the City any information or report reasonably related to a provider’s obligations under this Chapter, its business and operations with respect to the system or its operation, in such form and containing such information as the City shall specify. Such information or report shall be accurate and complete and supplied within fifteen (15) working days. All confidential/proprietary information submitted herein shall be so labeled.
(b) All information submitted to the City that is considered trade secret and/or confidential/proprietary information must be clearly marked as such when submitting. Pursuant to Section 945.02(8), the City shall follow the requirements of Ohio R.C. 149.43 regarding the disclosure of trade secrets and/or confidential/proprietary information.
(c) All reports and records required under this Chapter shall be furnished at the sole expense of a provider, except as otherwise provided in this Chapter.
(d) If a provider asserts that the compensation it is required to pay under Section 945.09(a) for a certificate of registration should be less, based upon the system usage requirements in Section 945.09(a), than the City is requiring the provider to pay, or if the City reasonably believes that such provider should be paying a greater amount of compensation as required under Section 945.09(a), then the City's designated representatives shall have the right to inspect, examine, or audit during normal business hours and upon reasonable notice to a provider under the circumstances, all documents, records, or other information which pertain to a provider and its operation of a system or its obligation under this Chapter. All such documents shall be made available during regular business hours and within the City or in such other place that the City and the provider may mutually agree upon in writing in order to facilitate said inspection, examination, or audit, provided however, that if such documents are located outside of the City, then a provider shall pay the reasonable expenses incurred by the City's designated representatives in traveling to and from such location. Provider shall also reimburse the City for the total cost incurred by the City if the City finds it necessary to utilize a third party to assist with or conduct an investigation or audit. (2004 Code) (Ord. 2004-110. Passed 10-18-04.)