(A) The Ashland Board of City Commissioners authorizes the City Manager or his designee to establish special event permit fees.
(B) Applicant shall pay all required fees with the special event permit application. Applicant shall also be required to pay all fees and costs required by other city ordinances to conduct specific activities in conjunction with or as part of a special event.
(C) If the city determines that a special event may require the special attention and involvement of city personnel or city facilities, the city shall notify the applicant. Prior to issuance of a special event permit:
(1) Applicant and city shall agree upon the estimated costs the city will incur specifically as a result of the special event, and applicant shall pay not less than 75% of the estimated costs upon receipt of the permit. After the conclusion of the event, the city will review all city costs incurred and provide to applicant a final billing statement which shall be due and payable upon receipt. If actual costs are less than the estimate received, a refund shall be provided to applicant; and
(2) Applicant shall agree in writing to pay any additional costs to the city subsequently incurred as a result of the special event within five (5) days of the date upon which the city informs the applicant of the amount of such additional costs.
(D) No special event permit fee shall be charged for a first amendment event. An applicant for a special event permit shall pay fees for street closures to conduct specific activities in conjunction with or as part of a first amendment event, and any other costs, fees, etc., incurred by the city for personnel costs directly related to the first amendment event including police and streets departments' overtime, but the amount of the fees shall not be in excess of the city's actual cost to close the street(s) for traffic control and additional personnel fees and costs. The City Manager may, in his discretion, waive payment of costs and fees for first amendment events if the applicant lacks the financial resources to pay the fee.
(Ord. 157, 2020, passed 11-20-20; Am. Ord. 178, 2022, passed 11-17-22)