§ 30.02  SPECIAL MEETINGS.
   (A)   Except as provided in division (E) of this section, special meetings shall be held in accordance with the provisions of divisions of (B) through (D) of this section.
   (B)   The presiding officer or a majority of the members of the Board of Commissioners or of a public agency of the city may call a special meeting.
   (C)   The Board of Commissioners or the public agency shall provide written notice of the special meeting.  The notice shall consist of the date, time, and place of the special meeting and the agenda.  Discussions and action at the meeting shall be limited to items listed on the agenda in the notice.
   (D)   (1)   As soon as possible, written notice shall be delivered personally, transmitted by facsimile machine, or mailed to every member of the Board of Commissioners or public agency, as well as each media organization which has filed a written request, including a mailing address, to receive notice of special meetings.  The notice shall be calculated so that it shall be received at least 24 hours before the special meeting.  The public agency may periodically, but no more often than once in a calendar year, inform media organizations that they will have to submit a new written request or no longer receive written notice of special meetings until a new written request is filed.
      (2)   A public agency may satisfy the requirements of division (D)(1) of this section by transmitting the written notice by electronic mail to public agency members and media organizations that have filed a written request with the public agency indicating their preference to receive electronic mail notification in lieu of personal delivery, facsimile machine, or mail.  The written request shall include the electronic mail address or addresses of the agency member or media organization.
      (3)   As soon as possible, written notice shall also be posted in a conspicuous place in the building where the special meeting will take place and in a conspicuous place in the building which houses the headquarters of the Board of Com-missioners or the public agency.  The notice shall be calculated so that it shall be posted at least 24 hours before the special meeting.
   (E)   In the case of an emergency which prevents compliance with divisions (C) and (D) of this section, this division (E) shall govern the conduct of a special meeting.  The special meeting shall be called pursuantto division (B) of this section.  The Board of Commissioners or the public agency shall make a reasonable effort, under emergency circumstances, to notify the members of the Board of Commissioners or public agency, media organizations which have filed a written request pursuant to division (D)(1) of this section, and the public of the emergency meeting. Atthe beginning of the emergency meeting, the person chairing the meeting shall briefly describe for the record the emergency circumstances preventing compliance with divisions (C) and (D) of this section. These comments shall appear in the minutes. Discussions and action at the emergency meeting shall be limited to the emergency for which the meeting is called.
('83 Code, § 30.02)  (KRS 61.823)  (Am. Ord. 116-2008, passed 11-20-08)
Statutory reference:
   Special meetings, see KRS 83A.150(4)