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The bank or banks in which the moneys of the City are deposited shall, on the tenth day of each month, render to the Council and file with the Finance Director a statement showing the daily balances to the credit of the City during the preceding month, together with such other information as the Council may require.
The Director of Finance and Public Record shall also, at the first regular Council meeting of each month, render to Council and the Mayor a monthly statement of cash position. A detailed statement of all receipts and expenditures shall be rendered to the Finance Committee Chairman at the end of each quarter.
Such report may be required by the Council at any time, without notice, and shall be examined and compared by, or under the direction of Council, and shall remain on file for at least one year. (Amended November 7, 1989)
The Director of Finance and Public Record shall have charge of the preparation and certification of all special assessments for public improvements; the serving of notices of such assessments to property owners, and all other duties connected therewith; the collection of such assessments as are payable directly to the City and the preparation and certification of all unpaid assessments to the County Auditor for collection.
No contract, agreement or other obligation involving the expenditure of money, shall be entered into, nor shall any ordinance, resolution, or order for the expenditure of money be passed by the Council or by any officer of the City, unless the Director of Finance and Public Record, shall first certify to the Council or to the proper officer, as the case may be, that the money required for such contract, agreement, obligation, or expenditure, is in the Treasury, to the credit of the fund from which it is to be drawn, and not appropriated for any other purpose, which certificate shall be filed and recorded in the records of the Council. The sum so certified shall not thereafter be considered unappropriated until the City is discharged from the contract, agreement or obligation.
All moneys actually in the Treasury to the credit of the fund from which they are to be drawn, and all moneys applicable to the payment of the obligation or appropriation involved, that are anticipated to come into the Treasury before the maturity of such contract, agreement or obligation, from taxes or assessments, or from sales of services, products or byproducts, or from any City undertakings, fees, charges, accounts and bills receivable or other credits in process of collection; and all moneys applicable to the payment of such obligation or appropriation, which are to be paid into the Treasury prior to the maturity thereof, arising from the sale or lease of lands or other property, and moneys to be derived from lawfully authorized bonds, or notes sold and in process of delivery, shall, for the purpose of such certificate, be deemed in the Treasury to the credit of the appropriate fund and subject to such certification. No contract shall be let which exceeds by ten percent the estimate for the improvement contemplated.
(Amended November 7, 2000)
All contracts, agreements, or other obligations, and all ordinances, resolutions and orders entered into or passed contrary to the provisions of the preceding sections, shall be void, and no person whatever shall have any claim or demand against the City thereunder, nor shall the Council or any officer of the City waive or qualify the limits fixed by such ordinance, resolution, or order, or fasten upon the City any liability whatever in excess of such limits, or release any party from an exact compliance with his contract under such ordinance, resolution or order.
CLERK OF COUNCIL
The Clerk of Council shall perform all clerical duties incident to the operation of Council, shall record every ordinance or resolution upon its final passage, shall post notice of same as prescribed by Charter, shall present to the President for signature all ordinances or resolutions, shall prepare agendas, research issues, handle correspondence and perform other such tasks as instructed by Council or mandated by Charter. The Clerk of Council shall report directly to the President of Council and shall receive a salary fixed by Council. The Clerk of Council shall work for no other City department nor hold any other employment which can be construed as a conflict of interest.
During the absence or disability of the Clerk of Council, Council shall appoint a replacement, other than a Council member, to temporarily perform all the duties of that office. (Approved by voters 11-4-14)
MUNICIPAL COURT
(EDITOR'S NOTE: A Municipal Court and Judge were established for the City of Ashland and the Police Court and Police Judge of the City provided for in former Sections 48 and 49 of the Charter were abolished. Former Sections 48 and 49 were repealed.)
DEPARTMENT OF HEALTH
The head of the Department of Health of the Ashland City Health District shall be the Board of Health, composed of five members to be appointed by the Mayor and confirmed by Council, to serve without compensation, and a majority of whom shall be a quorum. The Mayor shall be the President by virtue of his office. The term of office of the members of the Board shall be five years from the date of appointment, and until their successors are appointed and qualified. The Board shall have all the powers granted to and perform all duties imposed upon boards of health of health districts by the general laws of Ohio, including the power to make and enforce orders and regulations. Such regulations shall have the force and effect of ordinances, and shall be published in the same manner.
The Board shall administer and enforce all laws, ordinances and regulations relating to the preservation and promotion of the public health, including the prevention and restriction of disease, and the prevention, abatement and suppression of nuisances.
(Amended November 7, 2000)
If the Council shall determine the Ashland City Health District should unite with a General Health District in the formation of a single district it may do so in conformity with State law providing for the same. (Amended 11-6-18.)
CHARTER REVIEW COMMITTEE
A Charter Review Committee shall be convened by Council at least once every seven (7) years, from the adoption of this section, to review this Charter. Members of this Committee shall be appointed by Council, shall be electors of the City and shall be selected at large.
(Amended November 7, 1989)
CIVIL SERVICE COMMISSION
There shall be a Civil Service Commission, with the powers and duties conferred or imposed by law upon municipal civil service commissions. The Civil Service Commissioners of the City in office when this Charter goes into effect shall continue, with the powers and duties provided by law, and, under the rules of the Civil Service Commission of the City of Ashland, heretofore promulgated and adopted, subject however to Section 1 of the amendments thereto, and, at the expiration of the respective terms of said Commissioners, the successors to said Commissioners shall be appointed in the manner and for the terms provided by law, and, in case of a vacancy in the office of any such Commissioner the vacancy shall be filled by a like appointment for the unexpired term.
Only such offices and places of employment as are now classified in Rule One of the Code of Rules of the Civil Service Commission of the City of Ashland, or such other appointive offices and places of employment as the Civil Service Commission may hereafter classify, shall be under Civil Service in the City of Ashland, Ohio.
The Ashland Civil Service Commission is authorized to adopt and promulgate local rules and regulations that vary from state civil service procedure as contained in the Ohio Revised Code and the Ohio Administrative Code. (Amended November 6, 2007)
NOMINATION AND ELECTION OF OFFICERS
Any elector of this Municipality, save and except as is hereinbefore provided, may become a candidate for any elective office herein provided for and have his name printed upon the primary ballot, which ballot shall be printed without party designation, by filing with the Board of Elections a petition signed by at least two (2) per centum of the total vote cast for Mayor at the last regular Municipal election. Except that person seeking to become a candidate to become a member of Council may do so by filing a petition signed by at least two (2) per centum of the total ward vote cast for Mayor at the last regular Municipal election. Those candidates, equal to twice the number of places to be filled in each office, who respectively receive the highest number of votes cast for each office at the primary election, shall have their names printed upon the ballots for the regular election, provided that in case of a tie vote at such primary election all persons receiving such equal number of votes shall have their names printed upon the ballots for the regular election, and provided further than in case fewer than twice the number of places to be filled in each office are voted for at such primary election then all such names voted for shall be placed upon the ballots for the regular election. All nomination petitions shall be signed, filed and verified and each candidate's declaration to qualify if nominated and elected shall be filed and verified in the manner prescribed by general law at least seventy-five days prior to the date of holding such primary election. The names of all candidates upon such primary ballots shall be placed under their proper and respective designation indicating the office to be filled and the number to be voted for and in proper rotation as provided for in regular Municipal elections, and such primary election shall be held in the manner prescribed by general law except as herein provided. (Amended November 7, 1989)
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