(A) (1) UPFRONT COOPERATIVE AGREEMENTS include those in which city shares its needs with the administering agency and such agency includes the city’s calculations and needs when it seeks IFB/RFP/SOQs, which allows the city to receive competitive pricing on needed commodities and services.
(2) On request, make available to other public procurement units informational, technical or other services that may assist in improving the efficiency or economy of procurement. The public procurement unit furnishing the information or technical services has the right to request reimbursement for the reasonable and necessary costs of providing such services.
(B) The city may either participate in, sponsor, conduct or administer a cooperative purchasing agreement for the procurement of any materials, services or construction with one or more eligible procurement units in accordance with an agreement entered into between the participants, or within existing participatory language contained in agreements and intended for use by other municipal, county, state, educational and special district entities. An agreement entered into, as provided in this article, is exempt from A.R.S. § 11-952(D), (E) and (F), as amended. Parties under a cooperative purchasing agreement may:
(1) Sponsor, conduct or administer a cooperative agreement for the procurement or disposal of any materials, services or construction.
(2) Cooperatively use materials and services.
(3) Commonly use or share warehousing facilities, capital equipment and other facilities.
(4) Provide personnel, except that the requesting eligible procurement unit may pay the public procurement unit, providing the personnel the direct and indirect cost of the personnel, in accordance with the agreement.
(C) The activities described in divisions (A)(1) and (B)(1) through (4) do not limit the activities of parties under a cooperative purchasing agreement.
(D) PIGGYBACK PURCHASING is a form of intergovernmental, cooperative purchasing in which an entity will be extended the pricing and terms of a contract entered into by another entity. Generally, a larger entity will competitively award a contract that will include language allowing for other entities to utilize the contract, which may be to their advantage in terms of pricing, thereby gaining economies of scale not normally achieved if they competed on their own.
(Ord. 1462, passed 9-18-2018)