For the purpose of this article, the following definitions shall apply unless the context clearly indicates or requires a different meaning.
CHANGE ORDER. A written order, signed by an authorized agent of the city, which directs the contractor to make changes authorized by the changes clause of the original contract.
CITY MANAGER OR HIS OR HER DESIGNEE. Person(s) the City Manager or City Council selects, in writing, to implement or administer the provisions of this article.
COMMODITY. A marketable item produced to fulfill a need or want, and references both goods and services.
CONSTRUCTION. The process of building, altering, repairing, improving or demolishing any public structure or building, or other public improvements to any public real property. CONSTRUCTION does not include the routine operation, routine repair or routine maintenance of existing structures, buildings or public real property.
CONTRACT. A written agreement between the city and another party for the procurement of materials, supplies or services; the term includes but is not limited to: contracts of a fixed price, cost, cost plus, fixed fee, contracts providing for the issuance of job tasks, leases and rentals excluding real estate, maintenance agreements, letter contracts, and purchase orders.
FORMAL WRITTEN QUOTE. A hard copy, on official business letterhead and with the signature of the vendor, directed to city staff member.
INFORMAL WRITTEN QUOTE. An email, fax or other hard copy directed to city staff member and fully documented by such staff member.
INVITATION FOR BIDS. All documents, whether attached or incorporated by reference, used for soliciting bids in accordance with the procedures prescribed herein, including a request for proposals and a request for statement of qualifications.
LOWEST RESPONSIVE AND RESPONSIBLE BIDDERS. A person, firm or other entity that submits a bid that:
(1) Is the least amount compared to other bidders; and
(2) Responds to the invitation for bids in all material respects; and
(3) Demonstrates the submitting party has the wherewithal to perform the work per the plans and specifications within the contract time, as determined by experience, skill, financial strength, integrity and experience record with the city and/or other approved or recognized government organizations.
PROCUREMENT. The purchasing, sale of, renting, leasing or otherwise obtaining of any materials, supplies or services.
SERVICES. The furnishing of labor, time or effort.
TECHNICAL REGISTRANT. A person who provides any of the professional services listed in A.R.S. Title 32, Chapter 1, as amended, and includes, but is not limited to, architects, assayers, engineers, geologists, land surveyors and landscape architects.
(Ord. 1462, passed 9-18-2018)